COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

February 23, 2009

BOARD MEETING DATE:

March 17, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

4/5ths

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Agreement with the Coastside Adult Day Health Center for the Pacific Coast Dream Machines Event - Half Moon Bay Airport

RECOMMENDATION:

Adopt a resolution: 1) authorizing the President of the Board to execute an agreement with the Coastside Adult Day Health Center which allows the Health Center to conduct the Pacific Coast Dream Machines Event at the Half Moon Bay Airport on Sunday, April 26, 2009; and 2) authorizing a waiver of the 12,500-pound weight restriction at the Half Moon Bay Airport for the specified display aircraft as set forth in the Agreement.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people - the aged, disabled, mentally ill, at-risk youth and others - achieve a better quality of life.

Authorizing execution of the proposed agreement will provide a funding opportunity for the Coastside Adult Day Health Center (Health Center) which serves vulnerable people on the Coastside.

BACKGROUND:

The Board has authorized agreements with the Health Center to conduct the one-day Pacific Coast Dream Machines Event at the Half Moon Bay Airport each of the past 18 years. This year’s Event, as in past years, consists of:

1.

A showcase of vintage, classic and exotic machines, cars, motorcycles, steam and gas engines, farm and military equipment.

2.

Demonstrations of vehicles and equipment including a monster truck, tethered flying jet-pack, helicopter rappel and motorcycle motocross.

3.

Fly-in and static display of military, vintage and unusual aircraft including a Coast Guard C-130, Osprey Tilt-Rotor, Blackhawk helicopter, DC-3, B-17, L-39 Albatross, Mig 17F, Yak-9 Russian fighter, P-51 Mustangs and a Zeppelin airship.

4.

Airplane, helicopter and airship rides.

5.

The sale of food, beer, wine, tee shirts, memorabilia and other items by participating groups and vendors.

DISCUSSION:

Section 25536 of the Government Code provides that a board of supervisors, by 4/5ths vote, may enter into concession agreements to allow activities on County airport property. We are again recommending that your Board approve the Event as:

Ø

staff have notified all tiedown and hangar tenants of the proposed event as well as the Fixed Based Operators, the Federal Aviation Administration (FAA) and the providers of emergency services. The Half Moon Bay Airport Pilots' Association participates in the event and airport businesses do not object to this Event being held at the Airport.

Ø

the FAA has again agreed to staff a temporary air traffic control tower at the Airport to coordinate the aircraft rides and handle the increased number of aircraft flying to and from the Airport during the Event. The Airport will be open for normal aircraft operations on the day of the Event.

Ø

the Health Center will provide sufficient volunteers to coordinate parking and the general policing of the area to be used. They are also coordinating traffic control with the Sheriff’s Office and the California Highway Patrol.

Ø

the agreement requires that the Health Center comply with County policies for the sale of alcohol, waste diversion and recycling and the use of disposable food service ware during the Event.

We are proposing to grant a waiver of the 12,500-pound weight restriction at the Airport for the specified display aircraft if your Board approves the proposed resolution.

A resolution and agreement have been approved as to form by County Counsel and the Health Center has executed the agreement.

FISCAL IMPACT:

The entrance fees - $20 for the general public; $10 for seniors and youths ages 11-17; children under ten (10) are free – are the same rates that were charged last year, and the Health Center reported that last year’s event raised over $100,000.

The Health Center will pay the Airport Fund $4,000 for use of the facility and for the cost of overtime as additional personnel will be on duty during the Event.

There is no impact to the General Fund.