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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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March 24, 2009
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BOARD MEETING DATE:
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March 31, 2009
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Retention of Consulting Firms for Omnibus Airport Engineering and Planning Services for Projects at the San Carlos and Half Moon Bay Airports
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RECOMMENDATION
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Adopt a resolution authorizing the President of the Board to execute five agreements with (1) C&S Companies, (2) Coffman Associates, (3) Kennedy/Jenks Consultants, (4) Mead and Hunt, Inc. and (5) Parsons Brinckerhoff for omnibus airport planning and engineering services for Federal Aviation Administration and California Department of Transportation grant funded or Airport Enterprise funded projects at the San Carlos and Half Moon Bay Airports and the Director of Public Works is hereby authorized to extend the term for two (2) additional one-year terms.
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VISION ALIGNMENT
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Commitment: Ensure basic health and safety for all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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Implementing the airport engineering and planning services agreements will allow us to deliver various environmental, safety, security, maintenance and infrastructure projects at San Carlos and Half Moon Bay Airports for the benefit of airport users and the public.
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BACKGROUND
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The Board authorized similar airport engineering and planning services agreements in 2004, which have just expired. The agreements are necessary to provide planning and engineering services associated with current and future projects at the San Carlos and Half Moon Bay Airports (Airports) including environmental studies, planning, noise analysis, and security, safety, infrastructure and maintenance improvements. The studies and projects will be funded with Airport Enterprise funds or Federal Aviation Administration (FAA) and California Department of Transportation (DOT) grants. The studies and projects will be subject to FAA review and approval no matter what funding source is used.
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Proposals were requested from consultants with experience in planning and engineering services related to general aviation airports and with FAA and California DOT grant funded projects. Representatives from the Department of Public Works and an outside airport professional participated on the selection committee that reviewed the qualifications of the proposals submitted and interviewed a total of ten firms. The committee recommended that the following five firms be selected for the work to be performed: C&S Companies, Coffman Associates, Kennedy/Jenks Consultants, Mead & Hunt, Inc. and Parsons Brinckerhoff.
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DISCUSSION
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The FAA has reviewed and approved our consultant selection process and has authorized the County to proceed with agreements with the five selected firms for FAA grant funded planning and engineering projects.
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Each agreement provides that the fee for an individual project will be negotiated at the time the project and the scope of work is identified and financing is available. A fee will be established for each specific budgeted project that a firm is assigned based on a specific scope of work. However the fee for each project cannot exceed $500,000, nor can the total fees for each firm exceed $2,000,000 during the term of the agreement without prior approval of your Board. The term of each agreement will be for three (3) years from the date of execution by the County, with the ability to extend the term for two (2) additional one-year terms as authorized by the Director of Public Works.
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The resolution and agreements have been approved as to form by County Counsel and the consultant firms have executed their respective agreements.
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FISCAL IMPACT
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FAA and State DOT grant funded projects for planning and engineering services are initially financed from the Airport Enterprise Fund as the FAA and DOT grants are received on a reimbursable basis. FAA grants generally require a 5% local match and staff will ensure that the Airport Enterprise Fund has sufficient funds available for matching funds and to manage the cash flow requirements of projects while monthly grant payments are being requested of the FAA and DOT. Funding for engineering and planning services for airport projects not eligible for FAA and DOT grant funds will be financed from the Airport Enterprise Fund. The maximum amount for each of the agreements will be $2 Million.
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There will be no impact to the General Fund.
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