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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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County Manager’s Office
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DATE:
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April 7, 2009
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BOARD MEETING DATE:
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April 28, 2009
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SPECIAL NOTICE:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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David S. Boesch, County Manager
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SUBJECT:
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Authorize the Purchase of Extrication Equipment for County Fire in the amount of $161,555.84
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RECOMMENDATION:
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Adopt a Resolution:
1. Waiving the competitive bid process, and;
2. Authorizing the purchasing agent to issue a purchase order for seven extrication systems for County Fire in the amount of $161,555.84 that will be fully reimbursable through an Office of Traffic Safety (OTS) grant received by County Fire in 2008.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all, effective and collaborative government.
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Goals 7,22: Maintain and enhance the public safety of all residents and visitors.
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The Agreement contributes to this commitment and goal by providing comprehensive fire and rescue services for the unincorporated lands of the County. The waiver of the competitive bidding process will be consistent with the commitment of making effective and collaborative government decisions.
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Performance Measure(s):
Measure
FY 2007-08
Actual
FY 2008-09
Actual
FY 2009-10
Projected
Percent of fire and EMS calls responded to within time criteria
84%
90%
90%
Number of fire related deaths and injuries
0
0
0
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BACKGROUND:
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On September 29, 2008, County Fire was awarded an Office of Traffic Safety grant not to exceed $310,457 to be used to purchase extrication systems to remove accident victims who are trapped in vehicles. The grant also provides funding for other extrication items, a portion of a rescue vehicle to be used for fire services in conjunction with the Mid-Peninsula Regional Open Space District (MROSD), and a medium rescue air bag. The County is to purchase the equipment, and will be fully reimbursed through the grant. All funds are to be expended by September 30, 2009; the additional items to be purchased through the grant will be brought to the Board in the near future.
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DISCUSSION:
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County Fire has requested the purchase of five fully equipped extrication systems, plus two self-contained systems. They will be made available to Cal Fire personnel and stations in San Mateo County. The systems will consist of items detailed in Attachment A.
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Four bids were received by County Fire, and the selected bid was from Fire Service Specification & Supply of Santa Ana, California. This bid was higher than the other three bids received, but according to County Fire, the tools provided by Fire Services Specification & Supply were selected for the following reasons:
• They utilize the latest technology such as a single hose (core) for hydraulic supply, where as no other vendors offer this technology
• The cutters are designed to cut new generation vehicles that many other tools simply will not cut effectively. New vehicles have reinforcement bars in doors and roof supports.
• The power unit provided is smaller, lighter, and more powerful than units offered by other vendors. A single firefighter can carry the power unit, while 2 firefighters are required to carry the other units due to their weight.
• The tools and the power unit have built in LED lighting that gives much better visibility during nighttime operations. No other vendor offers this technology.
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County Counsel has reviewed and approved the Resolution as to legal form.
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FISCAL IMPACT:
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The equipment will cost $161,555.84 and will be funded by the General Fund. However, this amount will be fully reimbursed through the OTS grant. There will be no net county cost.
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