20090428_m



COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Health System

DATE:		March 30, 2009
BOARD MEETING DATE:		April 28,2009
SPECIAL NOTICE/HEARING:		None
VOTE REQUIRED:		Majority

TO:	Honorable Board of Supervisors

FROM:	Jean S. Fraser, Chief, Health System
	Louise Rogers, Director, Behavioral Health & Recovery Services

SUBJECT:	Agreement with Puente de la Costa Sur for Community-based Alcohol and Drug Prevention Services

RECOMMENDATION:
Adopt a Resolution:
1) Waiving the Request for Proposals requirement for alcohol and drug prevention services; and

2) Authorizing the President of the Board to execute an Agreement with Puente de la Costa Sur to provide alcohol and drug prevention services for the term of March 1, 2009 through June 30, 2011, for a total obligation of $315,000; and

3) Authorizing the Chief of the Health System or the Chief’s designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:
Commitment: Ensure basic health and safety for all.
Goal 8: Help vulnerable peoplethe aged, disabled, mentally ill, at-risk youth and others achieve a better quality of life.

The Agreement contributes to this commitment and goal by providing alcohol and drug-related prevention services, through a community-based partnership, in the communities in the South Coast Region of San Mateo County, including the towns of Pescadero, La Honda, Loma Mar and San Gregorio.

Performance Measure:

Measure

FY 2008-09

Actual

FY 2009-10

Projected

Percentage of participants in an alcohol and drug community-based prevention partnership who agree or strongly agree that their partnership is effective.

n/a*

75%

*This is a new measure for FY 2008-09.

BACKGROUND:

In November 2006 your Board approved the Alcohol and Other Drug (AOD) Strategic Plan, Strategic Directions 2010. To implement the prevention strategies and services outlined in this strategic plan and the Roadmap for Alcohol, Tobacco, and Other Drug Prevention, a Request For Proposals (RFP) process was initiated in April 2007. The RFP called for either prevention planning or implementation proposals focusing on specific geographic areas of the County to implement and sustain effective alcohol and drug prevention efforts. A total of 14 proposals were received. The review committee recommended three proposals for planning and implementation and one proposal for implementation services only. Agreements for implementation services are separate from agreements for planning services, and are contingent upon a successful planning process. Based on the recommendations of the RFP review committee, La Honda Pescadero Unified School District (LHPUSD) was selected to lead a community-based partnership in a collaborative planning effort in the South Coast region. LHPUSD, working in close collaboration with Puente de la Costa Sur (Puente), has successfully completed the planning phase, and has submitted a comprehensive South Coast implementation work plan to Behavioral Health and Recovery Services (BHRS) for approval. Puente operates the local Family Resource Center and is the main social services provider in the South Coast Region.

DISCUSSION:

A waiver of the RFP requirement for selection of a provider of AOD implementation services is requested based on Puente working as a partner to LHPUSD for the first phase of the project. LHPUSD and Puente have determined that Puente should lead the implementation phase and be the lead fiscal agency, and BHRS supports the request. This recommendation is based in part on Puente’s flexibility and afforded expediency in administering tasks related to the implementation phase. Puente will lead a collaborative effort to promote and improve connections between individuals, peers, families and communities; reduce access to and availability of alcohol and drugs to youth; and build on community assets in order to deliver a full range of prevention-based activities.

The implementation activities include community capacity building, education and awareness, asset building strategies for youth and families, and environmental prevention efforts.

This Agreement has been reviewed and approved by County Counsel and Risk Management. The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

FISCAL IMPACT:

The term of the Agreement is March 1, 2009 through June 30, 2011, for a maximum obligation of $315,000. The FY 2008-09 amount is $65,000. Funding is provided by the Net Negotiated Agreement allocation. These funds are included in the BHRS FY 2008-09 Adopted Budget and BHRS FY 2009-10 Recommended Budget. Similar funding arrangements will be made for FY 2010-11.There is no Net County Cost.


Performance Measure:
Measure	FY 2008-09 Actual	FY 2009-10 Projected
Percentage of participants in an alcohol and drug community-based prevention partnership who agree or strongly agree that their partnership is effective.	n/a*	75%
*This is a new measure for FY 2008-09.

BACKGROUND:
In November 2006 your Board approved the Alcohol and Other Drug (AOD) Strategic Plan, Strategic Directions 2010. To implement the prevention strategies and services outlined in this strategic plan and the Roadmap for Alcohol, Tobacco, and Other Drug Prevention, a Request For Proposals (RFP) process was initiated in April 2007. The RFP called for either prevention planning or implementation proposals focusing on specific geographic areas of the County to implement and sustain effective alcohol and drug prevention efforts. A total of 14 proposals were received. The review committee recommended three proposals for planning and implementation and one proposal for implementation services only. Agreements for implementation services are separate from agreements for planning services, and are contingent upon a successful planning process. Based on the recommendations of the RFP review committee, La Honda Pescadero Unified School District (LHPUSD) was selected to lead a community-based partnership in a collaborative planning effort in the South Coast region. LHPUSD, working in close collaboration with Puente de la Costa Sur (Puente), has successfully completed the planning phase, and has submitted a comprehensive South Coast implementation work plan to Behavioral Health and Recovery Services (BHRS) for approval. Puente operates the local Family Resource Center and is the main social services provider in the South Coast Region.

DISCUSSION:
A waiver of the RFP requirement for selection of a provider of AOD implementation services is requested based on Puente working as a partner to LHPUSD for the first phase of the project. LHPUSD and Puente have determined that Puente should lead the implementation phase and be the lead fiscal agency, and BHRS supports the request. This recommendation is based in part on Puente’s flexibility and afforded expediency in administering tasks related to the implementation phase. Puente will lead a collaborative effort to promote and improve connections between individuals, peers, families and communities; reduce access to and availability of alcohol and drugs to youth; and build on community assets in order to deliver a full range of prevention-based activities.

The implementation activities include community capacity building, education and awareness, asset building strategies for youth and families, and environmental prevention efforts.

This Agreement has been reviewed and approved by County Counsel and Risk Management. The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

FISCAL IMPACT:
The term of the Agreement is March 1, 2009 through June 30, 2011, for a maximum obligation of $315,000. The FY 2008-09 amount is $65,000. Funding is provided by the Net Negotiated Agreement allocation. These funds are included in the BHRS FY 2008-09 Adopted Budget and BHRS FY 2009-10 Recommended Budget. Similar funding arrangements will be made for FY 2010-11.There is no Net County Cost.