COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

April 6, 2009

BOARD MEETING DATE:

April 28, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James Porter, Director of Public Works

SUBJECT:

Reconstruction of Mills Avenue Project – West Menlo Park Area [Project No. RH303, F-36 (324C)]

RECOMMENDATION:

Adopt a resolution:

1)

Awarding and authorizing execution of a contract with Half Moon Bay Grading & Paving, Inc. in the amount of $184,523 for the Reconstruction of Mills Avenue Project in the West Menlo Park Area (Project No. RH303,
F-36 [324C]), and

2)

Authorizing the Director of Public Works to execute contract change orders in an amount not to exceed $27,677 or approximately 15% of the contract amount.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

Adoption of this resolution contributes to this commitment and goal by substantially improving the condition of the road for the benefit of the public.

BACKGROUND:

PREVIOUS BOARD ACTION:

1.

Adopted Resolution No. 069967 on March 3, 2009, which adopted plans and specifications, including conformance with prevailing wage rates requirements, and calling for sealed proposals for the above-mentioned project.

2.

Adopted resolutions establishing minimum road standards and a priority list for road improvements in the West Menlo Park Area.

DISCUSSION:

On Tuesday, March 24, 2009, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bid of:

Half Moon Bay Grading & Paving, Inc.

1780 Higgins Canyon Road

Half Moon Bay, CA 94019-2522

at $184,523 was the lowest bid received.

The Engineer’s estimate was $310,000. A summary of the bids received is attached as Exhibit “A”.

Staff has reviewed the contract documents and has determined that the Equal Employment program submitted by Half Moon Bay Grading & Paving, Inc. is in accordance with the current Equal Employment Guidelines, and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

The resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

The total estimated cost for construction is $212,200, which includes a fifteen percent (15%) contingency (approximately $27,677) as the work is bid on a unit price basis (i.e., per cubic yard for roadway excavation and per ton for asphalt concrete, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weight and actual limits of the construction project, or to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents.

Funds have been appropriated in the Road Improvement Fund to finance this work.

There is no impact to the General Fund.

Attachments:

Exhibit “A” - Summary of the Bids Received