COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

April 17, 2009

BOARD MEETING DATE:

May 5, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

MidCoast Drainage Improvement Project: Cedar Street from George Street to Montara Creek in the Montara Area (Project No. M0209, F-149 [21])

RECOMMENDATION:

Adopt a resolution:

1)

Awarding and authorizing execution of a contract with Half Moon Bay Grading & Paving Inc., in the amount of $227,459.85 for the MidCoast Drainage Improvement Project: Cedar Street from George Street to Montara Creek – Montara Area, (Project No. M0209, F-149 [21]).

2)

Authorizing the Director of Public Works to execute contract change orders in an amount not to exceed $34,120.15 or approximately 15% of the contract amount.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

The proposed drainage improvements will help alleviate both street and property flooding which will benefit the public using the roads in these areas as well as adjoining property owners.

BACKGROUND:

Previous Board Action

1.

Adopted Resolution No. 069989 on March 17, 2009, which adopted plans and specifications, including conformance with prevailing wage rates scale requirements, and called for sealed proposals for the above-mentioned project.

2.

Adopted Ordinance No. 3277 on November 20, 1990, which established Mitigation Fees that are paid by property owners at the time a building permit is issued and are based on the square footage of improvements. The Mitigation Fees can be used to construct road or drainage improvements in the subarea of the County where they are collected. The MidCoast area is a Mitigation Fee subarea.

3.

Adopted Ordinance No. 04461 on February 10, 2009, amending the limitations on the use of Mitigation Fees to include planning, design and environmental review of reconstruction projects for existing roads and drainage facilities and repaving of existing roads. .

DISCUSSION:

On Tuesday, April 7, 2009, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bid of:

Half Moon Bay Grading & Paving Inc.

1780 Higgins Canyon Road

Half Moon Bay, CA 94019-2522

at $227,459.85 was the lowest bid received.

The Engineer’s estimate was $315,000. A summary of the bids received is attached as Exhibit “A”.

Staff has reviewed the contract documents and has determined that the Equal Employment program submitted by Half Moon Bay Grading & Paving Inc., is in accordance with the current Equal Employment Guidelines, and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

The resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

The total estimated cost for construction is $261,580.00, which includes a fifteen percent (15%) contingency (approximately $34,120.00) as the work is bid on a unit price basis (i.e., per linear foot of pipe, per ton of asphalt concrete, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weight and actual limits of the construction project, or to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents.

The project is proposed to be financed with Mitigation Fees. Funds have been appropriated in the Road Fund to finance this work.

There is no impact to the General Fund.

Attachment:

Exhibit “A”