COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health System

DATE:

April 7, 2009

BOARD MEETING DATE:

May 19, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Jean S. Fraser, Chief, Health System
Brian Zamora, Director, Community Health

SUBJECT:

Agreement with 21^ST Century Environmental Management of California LP

RECOMMENDATION:

Adopt a Resolution:

1.

Authorizing the execution of an Agreement with 21^ST Century Environmental Management of California LP to process hazardous waste from the County’s various household hazardous waste facilities for the term of June 1, 2009 through June 30, 2012 at an amount not to exceed $2,300,000; and

2.

Authorizing the Chief of Health System or designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

The Agreement with 21^ST Century Environmental Management of California LP contributes to this commitment and goal by ensuring that household hazardous waste does not pose a health and safety danger to residents or cause environmental damage through improper disposal onto lands or waterways.

Performance Measure:

Measure

FY 2008-09
Estimate

FY 2009-10
Target

Gallons of household hazardous waste diverted from landfill disposal

135,000

140,000

BACKGROUND:

The current agreement to process and dispose of hazardous waste is with 21^st Century Environmental Management of California LP. The contract ends on May 31, 2009.

The Environmental Health Services Division (EH), with the help of the Purchasing Division, conducted a Request for Proposals (RFP) to process and dispose of hazardous waste on February 11, 2009. 21^st Century Environmental Management of California LP met all the requirements of the RFP and was chosen based on its ability to provide equipment, supplies, and labor; on its ability to collect, transport and dispose of waste for the Household Hazardous Waste (HHW) Program and on its experience in the industry.

DISCUSSION:

EH operates a HHW Program that collects and safely processes HHW from residents. During the past four years, the number of homes served has remained consistent, between 900 and 1,000 per month. The annual hazardous waste volume averages nearly 620 tons. The State Department of Toxic Substance Control continues to add new items that are required to be managed as hazardous waste, thereby increasing staff workload.

Improved program operations include new curbside battery recycling services managed by the garbage haulers, new universal waste Take-It-Back opportunities managed by others, and full in-house staffing within the HHW Program.

The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel and Risk Management have reviewed and approved this Agreement.

FISCAL IMPACT:

The term of the Agreement with 21^st Century Environmental Management of California LP is June 1, 2009 through June 30, 2012; with a maximum amount payable of $2,300,000. The maximum amount of the previous agreement was $2,381,000. The decrease is due to improvements in program operations. The Agreement is funded through Solid Waste Funds. An appropriation of $750,000 is included in the Environmental Health FY2009-10 Recommended Budget. There is no Net County Cost.

1.

General Description of RFP

RFP to provide equipment, supplies, and labor; waste management, recycling and disposal with transportation of hazardous waste from the County’s various household hazardous waste programs

2.

List key evaluation criteria

Quality Services;

Appropriate Business Practices;

Cost to County

3.

Where advertised

Mailed request to 14 potential contractors; posted to website (2 additional contractors)

4.

In addition to any advertisement, list others to whom RFP was sent

Marc Winkler

21^st Century Environmental Management of California LP

535 Getty Court, Ste H

Benicia, CA 94510

(707) 748-3040

Gail Ratajczak

Safety-Kleen

7114 32^nd Street

North Highlands, CA 95660

(916) 338-1650

Curt Lock

Clean Harbors Environmental Services

1030 Commercial Street, Ste 107

San Jose, CA 95112

(408) 592-2585

Skip Mequite

General Environmental Management, Inc.

6180 Egret Court, Ste B

Benicia, CA 94510

(700) 752-6055

Greg Hemsworth

Veolia Environmental Services

3799 Spinnaker Court

Fremont, CA 94538

(408) 421-1303

Adrian Stanton

Bay Enviro Solutions

9000 Crow Canyon Road, Ste. S-234

Danville, CA 94506

(925) 570-8206

Pat Potter

ECS Refining

705 Reed Street

Santa Clara, CA 9505

(408) 988-4386

Cindy Grace

Ingenium

1195-B North 5^th Street

San Jose, CA 95112

(408) 885-9575 ext. 302

Andrea Rodriguez

AERC Recycling Solutions

30677 Huntwood Ave

Hayward, CA 94544

(510) 429-1129

Mark Prior

Recyclights

P.O. Box 20128

Castro Valley, CA 94546

(510) 909-9999

Nick Lakich

Pollution Control Industries

4343 Kennedy Avenue

East Chicago, IN 46312

(800) 388-7242

Adrienne Barnes

Envirosolve

3668 Enterprise Avenue

Hayward, CA 94545

(510) 785-5562

Frank Balistreri

North State Environmental

815 Dubuque Avenue

South San Francisco, CA 94080

(650) 588-2838

Patrick Anderson

Curbside Inc.

500 S. Jefferson St.

Placentia, CA 92870

(888) 449-3733

Gino Aluzzi

Environmental Recovery Services, Inc.

dba Enviroserve

15902 S. Main St.

Gardena, CA 90248

(510) 585-7375

Kimberly Goodrich

MS Environmental Solutions, Inc.

1900 Bates Avenue, Suite L

Concord, CA 94520-5715

(925) 685-1376

5.

Total number sent to prospective proposers

16

6.

Number of proposals received

3

7.

Who evaluated the proposals

Waymond Wong, Program Supervisor

Elizabeth Rouan, HHW Program Coordinator

Wesley Won, Hazardous Materials Specialist

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Bay Enviro Solutions, Danville, CA

Clean Harbors Environmental Services, San Jose, CA

21^ST Century Environmental Management of California LP, Benicia, CA