Inter-Departmental Correspondence

Probation Department



May 7, 2009


May 19, 2009







Honorable Board of Supervisors


Stuart J. Forrest, Chief Probation Officer


Agreement with Fresh Lifelines for Youth



Adopt a Resolution:


A) Waiving the Request for Proposal (RFP) process; and


B) Authorizing the execution of an Agreement with Fresh Lifelines for Youth (FLY) to provide Law-Related Educational and Case Management/Mentoring to youth who are involved in or impacted by gangs, for the term January 2, 2009 to June 30, 2009, in the amount of $120,000. Due to a grant already awarded by the Board of Supervisors in December of 2008, there is no new Net County Cost.



Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

This Agreement contributes to this commitment and goal by enabling Probation to provide additional resources to address youth gang involvement and for removing the physical attributes of gang affiliation.


Performance Measure(s):


FY 2007-08


FY 2008-09 Target

Percent of youth that will not have a new law violation while participating in the Case Management/Mentoring Program



*No data available



On November 17, 2008, California Corrections Standards Authority (CSA) released applications for one-time, short term grants to specifically address gang issues. In connection with an unanticipated surplus of Juvenile Accountability Block Grant (JABG) funds, grant requests must be at least $200,000 and services funded must be completed by June 30, 2009. JABG provided funds to units of local government to enhance their efforts to combat serious and violent juvenile crime. All of these programs are built on evidence based practices. The grant proposal was submitted to and approved by the Juvenile Crime Enforcement Coalition advisory board, per grant requirement.


On December 9, 2008, the Board of Supervisors adopted Resolution Number 069825 where the Probation Department was awarded a total of $229,733 in grant funds. Of the total grant funds, FLY has been allocated $120,000.



This Agreement with FLY will provide services targeted at gang-involved and/or impacted probation youth. Attorneys and law students volunteer to educate youth about the life changing results of engaging in illegal behavior and help build critical life skills. Through intensive case management youth set and attain goals in regards to school, work, and gangs. These services will be provided in the community and within our Juvenile Institutions. This program could be expanded throughout San Mateo County. The Agreement has been delayed because of scope of work negotiations and budget changes by Probation.


It is in the County’s best interest to waive the RFP process because given the very quick turnaround for returning the application back to the CSA and for setting up Agreements with providers, FLY is already providing services and will be able to expand their services to comprehensively address gang involvement.


The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Resolution and Agreement as to form and Risk Management has approved Contractor’s insurance.



The term of the Agreement is January 1, 2009 through June 30, 2009.  The total obligation under this Agreement is $120,000 and is funded entirely through the Federal Juvenile Accountability Block Grants Program (JABG). These funds have been included in the FY 2008-09 Adopted Budget. There is no new Net County Cost