COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

 

DATE:

May 12, 2009

BOARD MEETING DATE:

May 19, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Mirada Surf West Coastal Trail Extension – Phase II (Project No. P19Y1)

 

RECOMMENDATION:

Adopt a resolution:

   

1)

Awarding and authorizing execution of a contract with O’Grady Paving, Inc.,in the amount of $198,539.30 for Schedule “A” of the Mirada Surf West Coastal Trail Extension – Phase II in El Granada [Project No. P19Y1, File No. F-36 (393)], and

   

2)

Authorizing the Director of Public Works to execute contract change orders up to a maximum aggregate amount of $19,860.70, or approximately 10% of the contract amount.

 

VISION ALIGNMENT:

Commitment: Preserve and provide people access to our natural environment.

Goal 15: Residents have nearby access to green space, such as parks and recreational opportunities.

 

The project constructs a portion of the California Coastal Trail on the Parks Department’s Mirada Surf property as part of an overall plan to build recreational, commuter, regional and connecting trail systems on County Parks’ properties for the benefit of the public.

 

BACKGROUND:

Previous Board Action

1.

Adopted resolutions to authorize funding from multiple funding sources to be used for various Parks Department projects. A summary of these previous board actions can be found on Exhibit “A” (attached).

   

2.

Adopted Resolution Number 070045 on April 14, 2009, adopting plans and specifications dated June 9, 2008, including conformance with prevailing wage scale requirements, and calling for sealed proposals for the construction of the Phase II of the Coastal Trail at Mirada Surf in El Granada.

   

History

The Mirada Surf property was purchased in August 2003. The Mirada Surf Trail Concept Plan was completed in September 2004 and was developed to provide a recreational and commuter trail through the property as well as become a link in the California Coastal Trail, which was envisioned as a continuous interconnected 1,100 mile long public trail system along the California coastline from Oregon to Mexico.

 

DISCUSSION:

On Tuesday, May 12, 2009, bids were accepted and subsequently referred to this office for checking and recommendation. The bid of:

 

O’Grady Paving, Inc.

2513 Wyandotte Street

Mountain View, CA 94043

 

at $198,539.30 was the lowest bid received.

 

The Engineer’s estimate for the complete project was $481,366. The Engineer’s estimate for Schedule “A” only was $409,090.80. A summary of the bids received can be found on Exhibit “A” (attached).

 

Staff has reviewed the contract documents and has determined that the Equal Employment program submitted by O’Grady Paving, Inc., is in accordance with the current Equal Employment Guidelines, and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

 

A resolution has been approved as to form by County Counsel.

 

FISCAL IMPACT:

The estimated cost of the Phase II construction is $481,366. Funds for construction have been acquired from State Grants and other funds. Proposed funding is:

 
 

MTC TDA Article 3 Grant

$41,513.00

 
 

California State Lands Commission

$120,000.00

 
 

Federal Highway Administration CMAQ

$181,000.00

 
 

California State Parks and Recreation RTP

$44,990.00

 
 

California Resources Agency EEM

$93,863.00

 
 

Total

$481,366.00

 
 

There is no impact to the General Fund.

 

Attachment:

Exhibit “A”