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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health System
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DATE:
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April 30, 2009
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BOARD MEETING DATE:
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June 9, 2009
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Jean S. Fraser, Chief, Health System
Susan Ehrlich, MD, MPP, Interim Chief Executive Officer, San Mateo Medical Center
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SUBJECT:
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Agreement with ScriptPro USA Inc.
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RECOMMENDATION:
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Adopt a Resolution:
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1.
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Waiving the Request for Proposals Process; and
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2.
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Authorizing the President of the Board to execute an Agreement with ScriptPro USA Inc. to provide SP 200 Robotic Prescription Dispensing System at San Mateo Medical Center for the term of August 1, 2008 through July 31, 2013, for a maximum obligation of $185,200; and
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3.
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Authorizing the Chief of the Health System or designee to execute contract Amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term of services is/are within the current or revised fiscal provisions.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 5: Provide residents access to healthcare and preventive care.
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The Agreement contributes to this commitment and goal by permitting San Mateo Medical Center (SMMC) Pharmacy to satisfy all regulatory guidelines.
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Performance Measure:
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Measure
FY08-09
Estimate
FY09-10
Target
Percentage of prescriptions filled at SMMC Outpatient Pharmacy with no errors
100%
100%
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BACKGROUND:
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ScriptPro USA, Inc. (ScriptPro) SP 200 Robotic Prescription Dispensing System is a proven and reliable system that automates the repetitive, manual dispensing tasks most subject to human error. The SP 200 interfaces with SMMC Pharmacy Computer System to fill, label, and deliver up to 150 prescriptions per hour. The SP 200 dispenses tablets and capsules of all shapes and sizes into standard pharmacy vials. Because the system fills directly from the dispensing cells, there is no drug cross-contamination.
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San Mateo Medical Center has been contracting with ScriptPro since 2003 to provide an automated prescription dispensing system.
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DISCUSSION:
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SMMC is requesting a waiver of the Request for Proposals (RFP) Process and approval of a new five-year agreement with ScriptPro. ScriptPro’s SP 200 Robotic Prescription Dispensing System plays a vital role in the continuity and success of SMMC’s efforts to reduce medication errors. Changing vendors at this time would compromise existing efficiency and familiarity with the system and require SMMC to redo a significant portion of interface and training work. The County Manager’s Office has approved a waiver extending the agreement beyond three years. The new Agreement with ScriptPro ensures continuity of this necessary service.
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This contract has been reviewed and approved by County Counsel, and Risk Management.
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The delay in processing this agreement is due to the vendor’s not returning signed contract and documents until April 20, 2009.
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The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by the County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.
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FISCAL IMPACT:
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The previous agreement was for five years, from August 1, 2003 through July 31, 2008, for a maximum obligation of $245,641. The new agreement is for five years, from August 1, 2008 through July 31, 2013. The maximum obligation under this new Agreement is $185,200, a 26% decrease compared to the previous agreement. Funds to pay for this service, $33,953, are included in SMMC FY 2008-09 Adopted Budget and $37,039 is included in the SMMC FY 2009-10 Recommended Budget. Similar arrangements will be made for future years.
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