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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Human Services Agency
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DATE:
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May 22, 2009
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BOARD MEETING DATE:
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June 16,2009
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Beverly Beasley Johnson, J.D., Director, Human Services Agency
Deborah Torres, Director of Prevention and Early Intervention Services
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SUBJECT:
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Amendment to the Agreement with Puente de la Costa Sur for child abuse prevention and intervention services
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RECOMMENDATION:
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Adopt a Resolution:
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A) Waiving the Request for Proposal (RFP) Process;
B) Authorizing the President of the Board to execute an Amendment to the Agreement with Puente de la Costa Sur to provide child abuse prevention and intervention services through information, referral and counseling services, extending the term of Agreement by one year to June 30, 2010, increasing the amount by $95,000 to $190,000, there is no Net County Cost; and
C) Authorizing the Director of Human Services Agency or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 6: Children grow up healthy in safe and supportive homes and neighborhoods.
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The Agreement contributes to this commitment and goal because Puente de la Costa Sur will provide child abuse prevention and intervention services through information, referral and counseling services.
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Performance Measure(s):
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Measure
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FY 2008-09
Estimated
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FY 2009-10
Target
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Percentage of children attending four or more sessions report an improvement in individual or family functioning.
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55%
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60%
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Percentage of participants that will rate the level of effectiveness and information “3” or higher on a scale of 1 – 5.
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78%
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80%
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BACKGROUND:
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In October 2007, the Human Services Agency (HSA) issued a RFP for Child Abuse Prevention and Intervention and Promoting Safe and Stable Families (PSSF) Programs. This Contractor was selected for funding under the RFP. The County entered into Agreement with the Contractor on October 24, 2008 by Agreement 74200-09-C092.
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DISCUSSION:
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When HSA conducted the RFP process in 2007, Children's Collaborative Action Team (CCAT) was in a process of merging the System Improvement Plan and the CCAT Workplan. It is expected that this will happen in FY 2010-11. Therefore, it is the best interest of the County to waive the RFP process and extend the term of the Agreement by (1) year to June 30, 2010. A RFP will be issued for services in FY 2010-11.
This Amendment will allow Puente de la Costa Sur to continue to provide support for the Parents Involvement Program at five schools located in San Mateo County. Services include providing culturally-sensitive child abuse prevention and intervention services to unincorporated areas of Pescadero, La Honda, San Gregario and Loma Mar.
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The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has approved this Amendment as to form and Risk Management has approved the Contractor’s insurance.
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FISCAL IMPACT:
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The new term of the Agreements is July 1, 2008 to June 30, 2010. The amount of the Agreement is increased by $95,000 for a total obligation of $190,000 and is funded through the Promoting Safe and Stable Families Funds. Appropriation has been included in the Recommended Budget for FY 2009-10.
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