COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

May 20, 2009

BOARD MEETING DATE:

June 16, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Elections Office Roofing

RECOMMENDATION:

Adopt a resolution:

1.

Awarding and authorizing the President of the Board of Supervisors to execute a contract with Petersen Dean Roofing and Solar Systems in the amount of $89,700 for the Elections Office Roofing; and

2.

Authorizing the Director of Public Works to execute contract change orders up to a maximum aggregate amount of $13,500, or approximately 15% of the contract amount.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

Adoption of the proposed resolution contributes to this commitment and goal by sustaining a major building system for the benefit of both the employees and the public that use this facility.

BACKGROUND:

On April 14, 2009, the Board adopted Resolution No. 076046, which adopted plans, and specifications, including conformance with prevailing wage scale requirements, and called for sealed bids for the above referenced project.

The proposed project will replace a central section of the facility roof that has been leaking during the past several years. Work also includes replacement of waterway details that will sustain the remaining roof system for at least the next ten years.

DISCUSSION:

On Tuesday, May 19, 2009, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bid of:

Petersen Dean Roofing and Solar Systems

7980 Enterprise Drive

Newark, CA 94560

at $89,700 was the lowest bid received.

A summary of the bids received is attached as Exhibit “A.”

Petersen Dean Roofing and Solar Systems bid is $22,648 lower than the next bid received. Staff reviewed the work with Petersen Dean Roofing and Solar Systems and determined their bid accurately reflects the costs for the work.

Staff has reviewed the bid documents and has determined that the Equal Employment program submitted by Petersen Dean Roofing and Solar Systems is in accordance with the current Equal Employment guidelines and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

A resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

A General Fund appropriation has been established in the 2009/2010 Capital Projects Budget to support this project.

Attachment:

Exhibit “A”