Inter-Departmental Correspondence




June 4, 2009


June 16, 2009







Honorable Board of Supervisors


Sheriff Greg Munks, Office of Emergency Services Area Coordinator


Northern California Regional Intelligence Center (NCRIC)



Adopt a Resolution authorizing:


The President of the Board of Supervisors to execute Agreements with the City and County of San Francisco for the distribution of federal Fiscal Year 2007 and 2008 United States Department of Homeland Security Super Urban Area Security Initiative (SUASI) grant funds in the amount of $900,524 for federal FY2007, and $2,253,456 for federal FY2008;


The Sheriff to sign grant assurances and related documents in connection with the SUASI grant funding that supports the Northern California Regional Intelligence Center (NCRIC);


The President of the Board of Supervisors to execute an Amendment to the Memorandum of Understanding (MOU) between the County of San Mateo and the Northern California High Intensity Drug Trafficking Area (NCHIDTA) to expand the services provided by the County and to increase the money paid to the County; and


The Sheriff to execute interagency agreements with agencies which assign staff to the NCRIC, in order to disburse the SUASI funds.



Commitment: Responsive, effective, and collaborative government.

Goal 22: County and local governments effectively communicate, collaborate, and develop strategic approaches to issues affecting the entire County.

The NCRIC is a collaborative regional public safety undertaking which will lead to safer communities by improving cooperation and information sharing between agencies.




FY 2006-07

FY 2007-08

FY 2008-09 Projected

Number of investigations performed annually by collaborative multi-jurisdictional initiatives




    Number of arrests made annually by collaborative multi-jurisdictional initiatives






For the past 12 years, the NCHIDTA program has provided a stable source of federal funding and collaborative regional leadership to combat organized drug trafficking and related crime. In 2004, the Regional Terrorism Threat Assessment Center (NCRTTAC) was established under NCHIDTA management to make it possible for public safety agencies to identify and assess terrorist threats in the Bay Area. NCRTTAC was co-located with NCHIDTA to form an information “Fusion Center” for Northern California. In 2009 the Fusion Center began doing business as the NCRIC. The US Department of Homeland Security and the State of California have designated the NCRIC as the regional Fusion Center for the Bay Area. The NCRIC is funded by federal SUASI funds, for which San Francisco serves as the regional administrator.

Because NCHIDTA and NCRTTAC are funding streams and not legal entities, the Sheriff serves as the lead agency for both NCHIDTA and NCRTTAC. On November 18, 2008, your Board approved an Agreement with the NCHIDTA Board to specify the services the County provides to the HIDTA and RTTAC and the payment to the County for those services.



The proposed agreements with the City and County of San Francisco are to accept FY 2007 and FY 2008 SUASI funds to support the NCRIC. The County has previously entered into an Agreement with San Francisco to receive a portion of the FY2007 SUASI funds. The SUASI now wishes to increase the distribution of FY2007 grant funds to the County to fund four additional law enforcement intelligence officers, a fire information officer, and three crime analysts to work on regional homeland security activities for the NCRIC. The funds will be used to pay for County staff and other agencies staff assigned to the NCRIC. These agreements were developed by the City and County of San Francisco in order to comply with Department of Homeland Security (DHS) grant guidance related to personnel costs. As is typical with other agreements in which the City and County of San Francisco serves as the regional administrator of federal grant funds, the agreement requires the County to defend and indemnify San Francisco from liability claims. This contractual relationship is being proposed to allow the SUASI to comply with grant guidance that places a 15% funding cap on personnel who conduct Homeland Security Grant Program activities, but does not place any ceiling on personnel costs for contractors. The State of California Emergency Management Agency has advised that the form of the transaction complies with the federal grant guidelines.

We recommend that the Board authorize the Sheriff to enter into agreements to reimburse NCRIC participating agencies for their cost of personnel assigned to the NCRIC. These agreements will require the other agencies to share some of the risk that is included in agreements that San Francisco has prepared.

The Amendment to the MOU will authorize the County to administer the SUASI funds that the County will receive from the City and County of San Francisco, and to be paid for those services. In addition, the Amendment includes other minor changes to reflect the current salaries of County employees who provide services to the NCRIC, and other ancillary services that are provided.

County Counsel and Risk Management have reviewed and approved the documents as to form.



All new costs associated with the NCHIDTA and NCRTTAC operation will be 100% reimbursable from federal funds. Actual fiscal/budgetary implementation of the Fusion Center is included in the Recommended FY 2009-10 Sheriff’s Office Budget. There will be no net County cost incurred as a result of these transactions.