AMENDMENT TO AGREEMENT

BETWEEN THE COUNTY OF SAN MATEO AND
EDGEWOOD CENTER FOR CHILDREN AND FAMILIES

 

THIS AMENDMENT TO THE AGREEMENT, entered into this _____ day of _______________, 20_____, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and EDGEWOOD CENTER FOR CHILDREN AND FAMILIES, hereinafter called "Contractor";

 

W I T N E S S E T H:

 

WHEREAS, pursuant to Government Code, Section 31000, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof;

 

WHEREAS, the parties entered into an Agreement for the provision of kinship support services on June 24, 2008 by Resolution 069534 in the amount of $517,136 for the term of July 1, 2008 to June 30, 2009; and

 

WHEREAS, the parties entered into an Amendment by increasing the amount by $25,338 for a total of $542,474 on March 3, 2009 by Resolution 069958; and

 

WHEREAS, the parties wish to further amend the Agreement to add funds in the amount of $488,227 for a new total obligation $1,030,701 and extend the term by one year to June 30, 2010.

 

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

   

1.

Section 1: Services to be performed by Contractor is hereby amended to read as follows:

In consideration of the payments set forth herein and in Exhibit “B revised 05/09,” Contractor shall perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit “A1 revised 05/09.”

   

2.

Section 2: Contract Term is hereby amended to read as follows

 

The term of this Agreement shall be from July 1, 2008 to June 30, 2010 unless terminated earlier by the County.

   
   

3.

Section 3- Payments of the Agreement is amended to read as follows:

In consideration of the services provided by Contractor in accordance with all terms, conditions and specifications set forth herein and in Exhibit "A1 revised 05/09," County shall make payment to Contractor based on the rates and in the manner specified in Exhibit "B revised 05/09." In the event that the County makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the County at the time of contract termination. The County reserves the right to withhold payment if the County determines that the quantity or quality of the work performed is unacceptable. In no event shall the County’s total fiscal obligation under this Agreement exceed ONE MILLI0N THIRTY THOUSAND SEVEN HUNDRED AND ONE DOLLARS ($1,030,701).

   

4.

Original Exhibit A1 is replaced with Exhibit A1 revised 05/09 and is attached hereto and incorporated by reference herein.

   

5.

Original Exhibit B is replaced with Exhibit B revised 05/09 and is attached hereto and incorporated by reference herein.

   

6.

Original Exhibit C is replaced with Exhibit C revised 05/09 and is attached hereto and incorporated by reference herein.

   

7.

Exhibit D is attached hereto and incorporated by reference herein.

   

8.

All other terms and conditions of the Agreement dated June 24, 2008, and subsequent Amendment between the County and Contractor shall remain in full force and effect.

 

IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

 
 

COUNTY OF SAN MATEO

 
 

By:

 

Mark Church, President

Board of Supervisors, San Mateo County

 
 

Date:

 

ATTEST:

 

By:

Clerk of Said Board

 

EDGEWOOD CENTER FOR CHILDREN AND FAMILIES

 
 
 

Contractor’s Signature

 

Date:

 

PROGRAM DESCRIPTION

EDGEWOOD CENTER FOR CHILDREN AND FAMILIES

JULY 1, 2008 THROUGH JUNE 30, 2010

In consideration of the payments set forth in Exhibit “B revised 05/09”, Contractor shall provide the following services:

1. Needs Assessment and Implementation/Community Capacity Building

Partner with San Mateo County Children and Family Services (CFS) to expand outreach efforts to families served by San Mateo County Self-Sufficiency Division.

Assess the needs of kinship families in San Mateo County by city through at least 12 CFS and Self-Sufficiency Unit presentations, annual Kinship caregiver Satisfaction Survey, twice a year community surveys to other youth and family service providers and community capacity building meetings with community-based organizations (CBOs). Edgewood will work with Children and Family Services (CFS) to prioritize the needs for Kinship families identified in the needs assessment. After the needs are prioritized through a collaborative process with CFS, Edgewood will work with CFS to implement solutions to the needs/issues identified.

In order to build and strengthen the skills of the HSA and CBO staff that work with Kinship families, the information provided in the presentations will include the issues that Kinship families encounter.

2. Information and Referral

Provide information and referrals to San Mateo County Kinship/NREFM families. These families are either San Mateo County residents or San Mateo County CFS cases residing in other counties.

3. Case Management

Provide case management services up to six months [case management is expected to always include information on KinGAP for Kinship families] to San Mateo County Kinship/NREFM families. Case management will be goal-oriented and strength-based. The case management’s empowerment approach will include an individual assessment, customized intervention and is outcome-driven. Case management can be a combination of home visiting and community-based interventions. Case management also includes participation on Team Decision Making (TDM) meetings [particularly at change of placements and case closures].

4. Support Groups

Conduct weekly bilingual [based upon the location’s predominant non-English language] support groups in East Palo Alto, Redwood City, San Carlos, S. San Francisco and Daly City. Support group facilitators shall come from the community where the support group occurs as much as possible.

5. Education

Conduct 30 parenting workshops for Kinship caretakers per year. Workshops will include topics identified in the needs assessment.

6. Counseling/Family Group Conferencing

Provide family conferencing services for KinGAP, Non-Needy Relative and Informal Kinship families. Family conferencing is a family-centered decision making model designed to empower families and unite clients and social service professionals in the common goal of child safety and well-being. The evidence-informed model of care planning also identifies and finds supportive adults who may be resources for a child and builds action plans based on consensual decisions to promote safety, stability and permanency in the lives of high-risk children. Family Conferencing is a voluntary process through which families develop plans to ensure long-term protection of the child.

7. Recreation/Respite

Provide recreation activities and family events as deemed available through funding.

8. Transportation/Independent Living Program (ILP)

Provide and/or assist with transportation for Kinship youth attending the ILP.

9. Tutoring

Link Kinship families with tutoring services in their community.

PAYMENT SCHEDULE

EDGEWOOD CENTER FOR CHILDREN AND FAMILIES

JULY 1, 2009 THROUGH JUNE 30, 2010

In consideration of the services provided by the Contractor pursuant to this Agreement and subject to the provisions of paragraph 3 of this Agreement herein, County shall pay Contractor in the manner described below, unless otherwise specifically authorized by the Human Services Agency Director or her designee:

1. County shall pay Contractor monthly for actual cost, incurred as shown in the Exhibit D upon receipt of itemized invoices. Costs will not exceed ONE MILLION THIRTY THOUSAND SEVEN HUNDRED AND ONE DOLLARS ($1,030,701). Payments shall be made within 30 days upon receipt of Contractor’s invoice.

2. County may withhold all or part of the Contractor’s total payment if the Human Services Agency Director or her designee determines reasonably that Contractor has not satisfactorily performed the services described in Exhibit A1 revised 05/09.

3. In no event shall the total exceed ONE MILLION THIRTY THOUSAND SEVEN HUNDRED AND ONE DOLLARS ($1,030,701) for the term of the Agreement.

4. Invoices shall be sent to:

5. All payments under this agreement must directly support services specified in this Agreement.

6. Provision of services is subject to availability of State funds and acceptable program performance. In the event that the County does not receive the adequate funding from the State, the contract may be re-negotiated and/or rescinded.

7. County will give thirty (30) days prior written notice to Contractor of County’s intent to withhold payment.

8. If County reasonably determines that circumstances warrant immediate action, County may withhold payment immediately, without the thirty (30) day waiting period, upon County’s written notice with justification to Contractor.

MONITORING PROCEDURES

EDGEWOOD CENTER FOR CHILDREN AND FAMILIES

JULY 1, 2008 THROUGH JUNE 30, 2010

I. Contractor agrees to the following outcomes:

1. Needs Assessment and Implementation/Community Capacity Building

2. Information and Referral

3. Case Management

4. Support Groups

5. Education

6. Counseling/Family Group Conferencing

7. Recreation/Respite

8. Transportation/Independent Living Program (ILP)

II. Contractor will be responsible for submitting quarterly activity reports, 6-month and year-end narrative reports, and year-end financial reports. Reports will be submitted to:

January 31, 2010

July 31, 2010

January 31, 2010

III. Contractor will submit to Becky Arredondo a roster of the Board of Directors and meeting dates with the year-end report.

IV. Contractor will submit to Becky Arredondo a financial audit as soon as it becomes available.

V. County will conduct site visit during the term of the Agreement to review all aspects of program operations and review Contractor’s documentation related to case management. This site visit will be arranged in advance with Edgewood.