COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health System

 

DATE:

June 1, 2009

BOARD MEETING DATE:

July 7, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

 

FROM:

Jean S. Fraser, Chief, Health System

 

Mary J. Hansell, Director, Family Health Services

 

Louise Rogers, Director, Behavioral Health and Recovery Services

 

Sara T Mayer, Director, Health Policy and Planning

   

SUBJECT:

Agreement with Youth and Family Enrichment Services

 

RECOMMENDATION:

Adopt a Resolution:

1) Waiving the Request for Proposals process for youth development services; and

 

    2) Authorizing the President of the Board to execute an Agreement with Youth and Family Enrichment Services for mental health and community worker services and for support for the Youth Development Initiative for the term July 1, 2009 through June 30, 2010, for a maximum obligation of $1,219,924; and

 

    3) Authorizing the Chief of the Health System or designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term of services is/are within the current or revised fiscal provisions.

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at-risk youth, and others—achieve a better quality of life.

 

The Agreement contributes to this commitment and goal by providing community-based, mental health counseling services and case management for families and youth development.

 

Performance Measure:

Measure

FY 2008-09
Estimate

FY 2009-10
Target

Families receiving child abuse treatment services for at least 6 months with no recurrence of reported abuse, molestation, or neglect during course of treatment.

92%

95%

 

BACKGROUND:

For several years the County has contracted with Youth and Family Enrichment Services (YFES) for services authorized by the Mental Health Plan (MHP), Girls’ Juvenile Court services, child abuse treatment services through Behavioral Health and Recovery Services (BHRS), community worker services through Family Health Services (FHS), and support of the Youth Development Initiative (YDI) through Health Policy and Planning (HPP). YDI promotes youth asset development, supports the Youth Commission, and recruits and trains youth and adult mentors to participate on County Boards and Commissions to give input regarding policies affecting youth in San Mateo County.

 

In April 2008 FHS issued a Request for Proposals (RFP) for community worker services. In Spring 2009 BHRS issued an RFP for child abuse treatment. YFES was selected in both RFP processes.

 

DISCUSSION:

The scope of services to be provided during FY 2009-10 includes continuity of services offered by the MHP, child abuse services, community worker services and YDI support. The contract increases YDI capacity to work with young people as partners and to serve as adult allies. It also adds free nicotine replacement therapy services for participants in tobacco cessation classes.

 

HPP requests a waiver of the RFP requirements for YDI services. The continuity of YDI services by this provider is critical to ensuring that the Youth Commission continues to be an integral part of service delivery for the County.

 

This Agreement has been reviewed and approved by County Counsel and Risk Management. The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

 

FISCAL IMPACT:

The term of this Agreement is July 1, 2009 through June 30, 2010. The Agreement maximum is $1,219,924. The BHRS maximum is $463,711, of which $117,879 is from Medi-Cal, $13,143 is from Healthy Families/Healthy Kids, $41,950 is from the Human Services Agency (HSA), $75,442 is from State Early Periodic Screening, Diagnosis and Treatment (EPSDT) State General Fund funds, $66,769 is from realignment, $106,090 is from Mental Health Services Act funds, and $42,438 is Net County Cost (NCC). The maximum for FHS is $538,368, of which $156,463 is from First Five grant funds, $269,184 is from Medi-Cal Targeted Case Management, and $112,721 is NCC, which includes in-kind support for the First Five grant. The HPP maximum for YDI services is $217,845, which is all NCC. The total NCC is $373,004. These revenues and expenditures have been included in the Health System FY 2009-10 Recommended Budget for each division.

 

Subsequent to the final adoption of the State budget it may be necessary to make changes to this contract in order to reflect legislative action. This contract is recommended to your Board at this time in order to provide a continuity of services to the community until final funding levels can be determined. The contract provides that the County may reduce the scope of the contract to reflect any shortfall in funding from State or federal budget allocations.

Exhibit A

Request for Proposals Matrix

1.

General Description of RFP

Child Abuse Treatment Program for San Mateo County children and youth ages 6 to 17.

2.

List key evaluation criteria

Philosophy and values; applicant experience; program description, including regional service availability countywide; cultural competency; organizational capacity to provide needed services; and financial narrative.

3.

Where advertised

The SF Examiner and BHRS website.

4.

In addition to any advertisement, list others to whom RFP was sent

See following pages.

5.

Total number sent to prospective proposers

Fifty-two.

6.

Number of proposals received

One.

7.

Who evaluated the proposals

Paul Sorbo, BHRS

Linda Simonsen, BHRS

Toni DeMarco, BHRS

Suzanne Aubry, BHRS

John Klyver, BHRS

Judith Schutzman, Mental Health Board

Katherine Sternbach, Mental Health Board

Ellen Bucci, HSA

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Edgewood Center for Children and Families (in collaboration with Youth and Family Enrichment Services), San Francisco, CA

    Bay Area Communication Access

    443 Tehama Street

    San Francisco, CA 94103

 

    Sunny Hills Intensive Day Treatment

    300 Sunny Hills Drive

    San Anselmo, CA 94960

    Crisis Support Services of Alameda County

    P.O. Box 3120

    Oakland, CA 94609

 

    AchieveKids

    3860 Middlefield Rd.

    Palo Alto, CA 94303

    Asian Americans for Community Involvment

    2400 Moorpark Avenue, Ste. 300

    San Jose, CA 95128

 

    Telecare Corporation

    1080 MarinaVillage Parkway, Suite 100

    Alameda, CA 94501

    Homeless Prenatal Program

    2500 18th Street

    San Francisco, CA 94110

 

    Caminar CLC

    1720 So. Amphlett Blvd., # 123

    San Mateo, CA 94402

    InnVision

    795 Willow Road, #323-D

    Menlo Park, CA 94025

 

    Women’s Recovery Association

    1450 Chapin Avenue

    Burlingame, CA 94010

    Ravenswood Family Health Center

    1798 A Bay Road

    East Palo Alto, CA 94303

 

    Crestwood Behavioral Health, Inc.

    P. O. Box 7877

    Stockton, Ca 95267

    Bay Area Community Resources

    1798 B Bay Road.

    East Palo Alto, CA 94303

 

    Asian American Recovery Services

    7100 Mission Street

    Daly City, CA 94014

Oakland Unified School District

1025 Second Avenue

    Oakland, CA 94606

 

    Cabrillo Unified School Dist

    498 Kelly Avenue

    Half Moon Bay, CA 94019

    Daytop

    631 Woodside Road

    Redwood City, CA 94061

 

    MJ Gross Associates

    45 Arroyo Avenue

    Piedmont, CA 94611

Mental Health Systems

9465 Farnham Street

    San Diego, CA 92123

 

    Coastside Collaborative for Children, Youth &

    Families

    625 Miramontes Street, Suite # 104

    Half Moon Bay, CA 94019

    Stanford Hospital and Clinics

    Dept. Mgd. Care, 300 Pasteur Dr., Mail Code 5791

    Stanford, CA 94305

 

    Families First

    2100 Fifth Street

    Davis, CA 95616

    Family and Children's Services

    375 Cambridge Avenue

    Palo Alto, CA 94306

 

    Family Service Agency

    24- 2nd Ave.

    San Mateo, CA 94401

Bay Area Communication Access

443 Tehama Street

    San Francisco, CA 94103

 

    Fred Finch Youth Center

    3800 Coolidge Avenue

    Oakland, CA 94602

    Hearing & Speech Center of Northern California

    1234 Divisadero Street

    San Francisco, CA 94115-3911

 

    Mateo Lodge, Inc.

    420 Cassia St.

    Redwood City, CA 94063

    Catholic Charities

    36 37th Avenue

    San Mateo, CA 94403

 

    Daly City Youth Health Center

    2780 Junipero Serra Blvd

    Daly City, CA 94015

    Shelter Network

    1450 Chapin Avenue, 2nd Floor

    Burlingame, CA 94010

 

    Children’s Health Council

    650 Clark Way

    Palo Alto, California 94304

    Mental Health Association

    2686 Spring Street

    Redwood City, CA 94063

 

    Seton Medical Center – Daughters of Charity
    1900 Sullivan
    Daly City, CA 94015

    Milhous Children's Services, Inc.

    24077 State Highway 49

    Nevada City, CA 95959

 

    Mills-Peninsula Hospitals

    1783 El Camino Real

    Burlingame, CA 94010

    Norcal Vocational Inc.

    7 Mt. Lassen Drive, Suite A251

    San Rafael, CA 94903

 

Youth & Family Enrichment Services

    610 Elm Street, Suite 212

    San Carlos, CA 94070

    Edgewood Children's Center

    1801 Vicente Street

    San Francisco, CA 94116

 

YMCA of San Francisco

1670 Amphlett Blvd, #115

    San Mateo, CA 94402

    Jefferson School District

    101 Lincoln Avenue

Daly City, CA 94015

 

    Latino Commission

    301 Grand Ave

    South San Francisco, CA 94080

    Mental Health Association of Alameda County

    954 60th Street

    Oakland, CA 94608

 

    Millbrae School District

    555 Richmond Drive.

    Millbrae, CA 94030

    Richmond Area Multi-Service

    3626 Balboa Street

    San Francisco, CA 94121

 

    Mental Research Institute

    555 Middlefield Road

    Palo Alto, CA 95024

Jewish Family & Children’s Services

2534 Judah Street

San Francisco, CA 94115

 

    Prins, Williams & Associates, LLC

    1746 Jonathan Avenue

    San Jose, CA 95125

    California Institute for Mental Health

    Center for Multicultural Development

    2030 J Street

    Sacramento, CA 95814

 

    Pyramid Alternatives

    480 Manor Plaza

    Pacifica, CA  94044