Exhibit “A” |
In consideration of the payments set forth in Exhibit “B”, Contractor shall provide the following services: |
I. Description of Services to be Performed by the Contractor
A. Contractor will provide janitorial and maintenance services, five days per week at the Fair Oaks Adult Clinic located at 2710 Middlefield Road, Redwood City, CA 94063; at the Fair Oaks Children’s Health Center located at 630 Laurel St., Ste. B., Redwood City; at the Methadone Clinic located at 795 Willow Rd., Building 137, Menlo Park (VA campus); at the Sequoia Redwood City Teen Wellness Center located at 200 James Avenue, Redwood City, CA 94063; at the Willow Clinic, 795 Willow Rd., Building 334, Menlo Park, CA 94063; and beginning October 1, 2008, at the South San Francisco Clinic located at 206 Spruce St., South San Francisco, CA 94080. Contractor Management will conduct monthly service reviews to ensure that all required services are performed to the satisfaction of the Clinic Manager.
I. Janitorial and maintenance will include the following scope of services:
a. Areas to be services: Frequency
All Entrance/Reception/Waiting Areas |
5 times per week |
All Exam/Procedure/Counseling Rooms |
5 times per week |
All Offices and Screening Rooms |
5 times per week |
All Records/File Rooms |
5 times per week |
All Nurses Stations |
5 times per week |
All Kitchenette/Break/Lunchroom Areas |
5 times per week |
All Restrooms |
5 times per week |
All Hallways and Common Areas |
5 times per week |
All Lab/Treatment Dispensing Areas |
5 times per week |
All General Clinic Areas |
5 times per week |
b. Basic Services: Frequency
Police front of all buildings for debris and sweep as needed (Except at Willow Clinic) |
5 times per week |
Police and pick up debris in parking lots (Except at Willow Clinic) |
As needed |
Clean and wipe all ash-urns in entry ways |
As needed |
Dust P.C.s (Do Not Touch Keyboards) |
1 time per month |
Clean and Mop all Exam Rooms (Not Exam Tables) |
5 times per week |
Clean and disinfect drinking fountains and water dispenser |
As needed |
Clean and straighten all Reception counters and Patient waiting areas |
5 times per week |
Wipe and/or dust all open flat spaces (do not move papers or personal items) |
As needed |
Empty all waste receptacles, install fresh liner if needed (Place in designated location) |
5 times per week |
Remove recycling, place in proper bins |
As needed |
Wipe and dust top of partitions |
2 times per week |
Clean all window sills and ledges |
1 time per week |
High dusting: inspect for cobwebs and clean |
2 times per month |
Vacuum air conditioning and heating grills |
4 times per year |
Spot clean doors, door frames and light switches |
As needed |
Dust file cabinets, chairs, and other office furniture |
As needed |
c. All Break/Lunchroom/Coffee Areas Frequency
Clean and wipe all cabinet faces and counter tops |
5 times per week |
Clean and wipe all tables, chairs, and appliance surfaces |
5 times per week |
Clean and disinfect sink |
5 times per week |
Restock any paper disposables |
5 times per week |
Wipe down interior and exterior of microwave |
5 times per week |
Clean and wipe trash receptacle tops/lids |
5 times per week |
Clean out interior of refrigerator – SSF and Willow Clinics Only (Put advance notice on refrigerator door for employees) |
1 time per week |
d. All Restrooms: Frequency
Clean and sanitize doors and partitions |
5 times per week |
Wipe counter tops, dispenser, toilets |
5 times per week |
Sanitize door handles and light switches |
5 times per week |
Clean and disinfect toilets and urinals (including base and rear) |
5 times per week |
Polish all chrome fixtures and stainless steel |
5 times per week |
Clean all mirrors |
5 times per week |
Dispose of waste and install new liners |
5 times per week |
Spot clean and wipe waste receptacles |
5 times per week |
Sweep and wet mop floors using hospital approved disinfectant cleaner |
5 times per week |
Restock handsoaps and all paper disposables |
5 times per week |
Wipe all partition tops |
5 times per week |
e. Carpets: Frequency
Spot vacuum all carpeted areas |
5 times per week |
Vacuum and clean all mats |
5 times per week |
Remove all spots and spills |
5 times per week |
f. Hard Surface Floors: Frequency
Sweep and/or dust mop all (a) vinyl, (b) ceramic, (c) granite/marble floors |
5 times per week |
Thoroughly mop all floors |
5 times per week |
Buff and High Speed Polish designated clinic VCT floor |
1 x per month |
g. Windows and Glass: Frequency
Clean all doors in entrance ways, inside and out |
5 times per week |
Dust and/or vacuum blinds |
4 times per year |
Spot clean partition glass |
As needed |
h. Security and Communication: Frequency
Make sure all windows and doors are locked |
5 times per week |
Disarm and rearm security system |
5 times per week |
Report all out of order items to proper personnel |
As needed |
i. Materials and Equipment
Contractor will provide all cleaning chemicals and equipment |
County will provide restroom products and liners |
j. Utility Work – South San Francisco Clinic: Frequency
Buff floors |
1 time per month |
Vacuum room vents, including bathroom vents |
1 time per month |
Clean, sweep and mop building lobby area |
5 times per week |
Clean and polish elevator inside and out |
5 times per week |
Vacuum hallway stairs |
5 times per week |
Exhibit “B”
In consideration of the services provided by Contractor in Exhibit “A,” County shall pay Contractor based on the following fee schedule:
II. Amount and Method of Payment
A. In consideration of the services provided in paragraph I, County will pay Contractor based on the following fee schedule:
Clinic |
Monthly |
Annually |
Fair Oaks Adult Clinic |
$2,225 |
$ 26,700 |
Fair Oaks Children’s Health Center |
$2,070 |
$ 24,840 |
Methadone Clinic |
$ 800 |
$ 9,600 |
Sequoia Redwood City Teen Wellness Center |
$1,270 |
$ 15,240 |
Willow Clinic |
$2,300 |
$ 27,600 |
South San Francisco Clinic (for an 18 month period) |
$2,050 |
$ 24,600 |
TOTAL |
$124,380 |
B. Only upon prior approval of the Clinic Manager may the following services be provided.
These services will be paid based on the following fee schedule.
1. Fair Oaks Adult Clinic – 2710 Middlefield Road, Redwood City, CA 94063
Strip and Wax Lunch Room |
$ 75 per service |
Strip and Wax (10) Exam Rooms |
$ 600 per service |
Strip and Wax all Restrooms |
$ 335 per service |
Strip and Wax all Hallways/Common Areas |
$1,200 per service |
Carpet Cleaning of all Carpeted Areas |
$ 335 per service |
Window Cleaning Perimeter (inside and out) |
$ 120 per service |
2. Fair Oaks Children’s Health Center – 630 Laurel Street, Ste. B, Redwood City, CA 94063
Strip and Wax all Clinic Common VCT Floor Areas |
$1,000 per service |
Strip and Wax all Waiting Areas |
$ 125 per service |
Strip and Wax all Lunch Rooms |
$ 150 per service |
Strip and Wax (12) Exam Rooms |
$ 720 per service |
Strip and Wax Restrooms (5) |
$ 60 ea. per service |
Strip and Wax Medication Room |
$ 60 per service |
Carpet Cleaning of all Carpeted Areas |
$ 420 per service |
Window Cleaning Perimeter (inside and out) |
$ 80 per service |
Pre-Spot and Clean Carpeted Offices |
$ 50 ea. per service |
Clean and Sweep Under Entry Ramp |
$ 25 per service |
Scrub and Wax Patient Waiting Areas |
$ 150 per service |
Scrub and Wax all Clinic Common VCT Floor Areas |
$ 325 per service |
3. Methadone Clinic - 795 Willow Road, Building 137, Menlo Park, (VA Campus) CA 94025
Strip and Wax all VCT Floors |
$750 per service |
Carpet Cleaning of all Carpeted Areas |
$100 per service |
Window Cleaning Building Perimeter (inside and out) |
$ 30 per service |
4. Sequoia Redwood City Teen Wellness Center - 200 James Avenue, Redwood City, CA 94063
Strip and Wax all VCT Floors |
$700 per service |
Carpet Cleaning of all Carpeted Offices (5) |
$ 30 per office |
Carpet Cleaning of Patient Waiting Area |
$100 per service |
Carpet Cleaning of Conference Room |
$ 75 per service |
Window Cleaning Perimeter (inside and out) |
$ 70 per service |
5. Willow Clinic – 795 Willow Road, Building 334, Menlo Park, CA 94025
Strip and Wax all VCT Floors |
$1,550 per service |
Carpet Cleaning all Carpeted Areas |
$ 350 per service |
Pre-Spot and Clean Patient Lobby Area (monthly) |
$ 50 per service |
6. South San Francisco Clinic – 260 Spruce St., South San Francisco, CA 94080
Strip and Wax Lunch Room |
$ 80 per service |
Strip and Wax Common Clinic VCT Floor Area |
$350 per service |
Strip and Wax Exam Rooms (8) |
$400 per service |
Pre-Spot and Clean Carpeted Patient Lobby Area |
$ 50 per service |
Strip and Wax Restrooms (4) |
$ 60 each per service |
Strip and Wax First Floor Lobby Area |
$250 per service |
Carpet Cleaning Clinics Stairs and Hallway |
$150 per service |
Carpet Cleaning Records Room |
$ 60 per service |