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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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September 23, 2009
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BOARD MEETING DATE:
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October 6, 2009
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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4/5ths
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Automobile Parking at the Half Moon Bay Airport during the Mavericks Surfing Contest
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RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board to execute an agreement with Mavericks Surf Ventures, Inc. (Mavericks) which allows Mavericks to park vehicles at the Half Moon Bay Airport (Airport) during the one-day Mavericks Surfing Contest (Contest).
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BACKGROUND:
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The Board has authorized similar agreements with Mavericks each of the last three years.
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DISCUSSION:
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The Contest takes place annually off Pillar Point approximately one mile southwest of the Airport, lasts for one day, and attracts approximately 30,000 spectators. The specific date of the Contest is not known until just days before it takes place based on surf conditions. However, the window of time in which the event is scheduled is set between November 1, 2009 and April 15, 2010. The number of spectators attending the Contest in prior years and the lack of available parking has resulted in access and congestion problems in the neighboring communities and roadways.
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Mavericks was unable to hold the Contest in two of the last three years due to the lack of suitable surf conditions during the event window period. They have requested that we move up the opening of this year’s window from December 1st to November 1st in order to increase the likelihood that suitable surf conditions will materialize during the window period.
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The proposed agreement requires Mavericks to provide:
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sufficient staffing to coordinate parking, security and the general policing of the Airport area to be used. They are also coordinating traffic control with the Sheriff’s Office and the California Highway Patrol; and
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insurance coverage for its parking activities on the Airport that meets the requirements of the County Risk Manager.
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In addition:
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Mavericks will be providing a shuttle service from the proposed parking area at the Airport to the Contest area.
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The Airport will be open for normal aircraft operations on the day of the Contest.
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We have notified Airport tiedown and hangar tenants of the proposed event as well as the Fixed Based Operators and the Federal Aviation Administration (FAA). We have also sent a copy of this report to the Mid Coast Community Council and will report any comments that we receive.
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Section 25536 of the Government Code provides that a board of supervisors, by 4/5ths vote, may enter into concession agreements to allow activities on county airport property.
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County Counsel has reviewed and approved the resolution and attached agreement as to form and Mavericks has executed the agreement.
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Authorizing the execution of the proposed agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by providing a parking location for spectators attending the Contest, which will help alleviate access and safety concerns in the Princeton area during the event.
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FISCAL IMPACT:
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Mavericks will pay the Airport Enterprise Fund $7.50 or fifty percent (50%) of the amount charged (whichever is greater) for each vehicle parked at the Airport during the Contest, with a minimum fee of $2,000.00.
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There is no impact to the General Fund.
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