Inter-Departmental Correspondence
Health System



October 14, 2009



October 20,2009









Honorable Board of Supervisors



Jean S. Fraser, Chief, Health System


Louise Rogers, Director, Behavioral Health & Recovery Services



Agreement with Peninsula Conflict Resolution Center for Community-based Alcohol and Other Drug Prevention Services




Adopt a Resolution:


    1) Waiving the Request for Proposals requirement for alcohol and other drug prevention services;


    2) Authorizing the President of the Board to execute an Agreement with Peninsula Conflict Resolution Center to provide alcohol and drug prevention services for the term of November 1, 2009 through June 30, 2011, for a maximum obligation of $300,000; and


3) Authorizing the Chief of the Health System or designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.




In November 2006 your Board approved the Alcohol and Other Drug (AOD) Strategic Plan, Strategic Directions 2010. To implement the prevention strategies and services outlined in this strategic plan and the Roadmap for Alcohol, Tobacco, and Other Drug Prevention, a Request For Proposals (RFP) process was initiated in April 2007. The RFP called for either prevention planning or implementation proposals focusing on specific geographic areas of the County to implement and sustain effective alcohol and drug prevention efforts. A total of 14 proposals were received. The review committee recommended funding lead/fiscal agencies in four of the communities and recommended that AOD work with key partners in the three additional communities in order to develop community-based partnerships for AOD prevention planning. These three communities are Redwood City, San Mateo, and the Bayshore and Crocker neighborhoods of Daly City.


On December 2, 2008, the County Manager approved an Agreement with the Young Men’s Christian Association Youth Services Bureau (YMCA YSB) to support a local alcohol and other drug prevention planning process in the City of San Mateo. YMCA YSB worked in close collaboration with community residents, school districts, law enforcement, Peninsula Conflict Resolution Center (PCRC) and other community-based organizations, county and local health and human services providers, youth, and others to develop an implementation work plan which was submitted to AOD for approval. The implementation work plan recommends PCRC to be the lead fiscal agency. Among other desirable traits, PCRC has an extensive history of working successfully with various cultural communities in the City of San Mateo, and in the North Central region of the City, where this community-based partnership is focusing its initial prevention efforts.



PCRC will lead a collaborative effort to promote and improve connections between individuals, peers, families and communities. The purposes of this collaborative effort will include reducing access to and availability of alcohol and drugs to youth; and build on community assets in order to deliver a full range of prevention-based activities. A waiver of the RFP requirement is requested for this Agreement with PCRC, as the San Mateo implementation work plan is based on the community needs assessment, reflects the community’s priorities, and is consistent with the recommendation from the AOD 2007 RFP for prevention services.


This Agreement and Resolution have been reviewed and approved by County Counsel. Risk Management has reviewed and approved the Agreement. The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.


Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by implementing activities which include community capacity building education and awareness, asset building strategies for youth and families, and environmental prevention efforts to decrease access and availability of alcohol and other drugs to support clients to maintain abstinence and sobriety. It is anticipated that 75% of participants served through this Agreement will agree or strongly agree that their partnership is effective.


Performance Measure:



FY 2008-09


FY 2009-10


Percentage of participants in an alcohol and drug community-based prevention partnership who agree or strongly agree that their partnership is effective.



*This is a new measure for FY 2009-10.



The term of the Agreement is November 1, 2009 through June 30, 2011, for a maximum obligation of $300,000. The FY 2009-10 amount is $150,000. Funding is provided by the Net Negotiated Amount allocation. These funds are included in the BHRS FY 2009-10 Adopted Budget. Similar funding arrangements will be made for FY 2010-11. There is no Net County Cost.