COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Parks Department

DATE:

September 30, 2009

BOARD MEETING DATE:

October 20, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

David G. Holland, Director

SUBJECT:

Agreement with TranSystems regarding Dredging of the Coyote Point Recreation Area Marina

RECOMMENDATION:

Adopt a Resolution:

1)

Authorizing the President of the Board to execute an agreement with TranSystems for engineering services to prepare plans, specifications and secure permits to dredge the Coyote Point Recreation Area Marina for the term from October 20, 2009 to February 28, 2011, for a maximum contract amount of $139,569; and

2)

Authorizing the Director of the Parks Department, or the Director's designee, to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

BACKGROUND:

The 687-acre Coyote Point Recreation Area park site, which is comprised of 149 land acres and 538 water acres, is solely under the ownership of the County of San Mateo. The Coyote Point Marina has 565 berths, a Harbormaster’s Office, Yacht Club, fuel dock, a three-lane boat ramp, a pump out facility, restrooms, and designated recreational areas for public use. The natural harbor that encompasses Coyote Point Marina has been used by small craft since the late 1940’s.

In 2003, the U.S. Army Corps of Engineers granted the County a 10-year, multi-episode permit for dredging that allowed removal of a total of 300,000 cubic yards from the entrance and approach channels and boat basins. In 2003, clamshell dredging was done in the approach and entrance channels, in docks 27, 28, and 28, and parts of basins I and II; Approximately 100,800 yards of material were taken by barge to the Alcatraz disposal site.

In 2006, dredging was done in the basin I fairway of docks 10, 11, 12, 13, and the guest dock and in basin II of docks 24, 25, 26, and 27 with approximately 30,000 cubic yards of material removed.

Approximately 169,200 cubic yards are available to dredge under the existing permit that is valid until August 1, 2013. Increased siltation has occurred in the approach and entrance channels over time, and there is concern that they are of less than optimal depth. A condition survey of the Marina will be done first to verify current assumptions about Marina depth to verify priority areas to dredge. The goal of additional dredging will be to ensure that the Marina is functional and its customers are satisfied.

DISCUSSION:

County Parks sent out a Request for Proposal to 33 contractors capable of performing these services and to two marketing firms for distribution. One proposal was received from TranSystems, who successfully performed the same services for the dredging episode at the Marina in 2006.

The proposed dredging will require the following services from TranSystems: 1) perform condition surveys of Marina depths to verify priority areas to dredge, 2) conduct sampling for potential contaminants in proposed dredge areas, 3) prepare a sampling report, 4) make five-year permit applications to the Bay Conservation and Development Commission, Regional Water Quality Control Board, and the State Department of Fish and Game), 5) prepare Dredging Plans and Specifications, 6) provide bid assistance, 7) perform construction engineering including pre- and post-dredge surveys, 8) prepare documentation, and 9) conduct project close out.

The term of the agreement is October 20, 2009 to February 20, 2011 for a maximum contract amount of $139,569. County Risk Management has reviewed and approved the insurance documents for the agreement. County Counsel has reviewed and approved the resolution and agreement as to form.

The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

Performance Measure(s):

Measure 10

FY 2008-09 - Actual

FY 2009-10 -Projected

Preservation of Natural Resources

Number of park and open spaces within San Mateo County

15,751 acres

15,751 acres will continue to be utilized for recreation purposes following Marina dredging

FISCAL IMPACT:

The services provided under this contract will be completely funded from the Coyote Point Marina Enterprise Fund. There will be no impact to the General Fund.