RESOLUTION NO.

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION:

1.

AUTHORIZING THE PRESIDENT OF THE BOARD TO EXECUTE AN AGREEMENT WITH STANFIELD SYSTEMS, INC. FOR JAIL MANAGEMENT SYSTEM SOFTWARE (J-CORR), RELATED HARDWARE, SERVICES, AND THREE YEARS OF MAINTENANCE IN AN AMOUNT NOT TO EXCEED $1,252,511 INCLUDING AN $89,000 CONTINGENCY FOR UNANTICIPATED CHANGES IN PRODUCTS OR SERVICES, FOR A FIVE YEAR TERM COMMENCING OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2014; AND

2.

AUTHORIZING THE SHERIFF OR SHERIFF’S DESIGNEE TO APPROVE SUBSEQUENT AMENDMENTS AND MINOR MODIFICATIONS TO THE EXECUTED AGREEMENT, PROVIDED THEY CAN BE MADE WITHOUT AN INCREASE IN THE TOTAL CONTRACT AMOUNT.

RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

WHEREAS, there has been presented to this Board of Supervisors for its consideration and acceptance an Agreement, reference to which is hereby made for further particulars, whereby Stanfield Systems, Inc. shall provide and install software for a jail management system; and

WHEREAS, the Sheriff's Office has a strong need to modernize the management tools necessary to run the County’s correctional facilities; and

WHEREAS, a committee was formed and a needs assessment was performed culminating in the issuance of a Request for Proposals (RFP) in October 2008; and

WHEREAS, out of the six vendors who responded, Stanfield Systems, Inc. was deemed the most qualified to meet the needs of a Jail Management System application; and

WHEREAS, both parties now wish to enter into an Agreement, for the acquisition and implementation of a jail management system application and three years of maintenance, in an amount not to exceed $1,252,511 including an $89,000 contingency for unanticipated changes in products or services, for a five year term commencing October 1, 2009, through September 30, 2014:

NOW THEREFORE, IT IS HEREBY DETERMINED AND ORDERED THAT THE:

1.

President of this Board of Supervisors be, and is hereby authorized to, execute the Agreement with Stanfield Systems, Inc. for and on behalf of the County of San Mateo, and the Clerk of this Board of Supervisors shall attest the President’s signature thereto; and

2.

Sheriff or Sheriff’s designee to approve subsequent amendments and minor modifications to the executed Agreement, provided they can be made without an increase in the total contract amount.

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