COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

December 3, 2009

BOARD MEETING DATE:

December 15, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

4/5ths

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Approval of a Revised San Mateo County Department of Public Works Work Plan for Utilizing the 2007-08, 2007-08 Supplemental, and 2008-09 Appropriations of Proposition 1B Transportation Bond Funds

RECOMMENDATION:

Adopt a resolution approving a revised work plan for utilizing the 2007-08, 2007-08 Supplemental, and 2008-09 Appropriations of Proposition 1B Transportation Bond funds (F-384 [18R]).

BACKGROUND:

In November 2006, California voters passed Proposition 1B Transportation Bond Funds (Prop 1B), which authorized the distribution of bond monies to California agencies for the purpose of maintaining and improving the agencies’ road infrastructure.

San Mateo County received $7,165,624.45, $1,558,525.74, and $1,108,347.20 from the 2007-08, 2007-08 Supplemental, and 2008-09 Appropriations of Prop 1B funds, respectively. In accordance with Prop 1B, a local agency’s governing body must approve a work plan for which the agency intends to utilize the funds.

Your Board has previously adopted work plans for each of the Prop 1B allocations; however, based on the changing funding scenarios the Department has recently faced due to State deferrals of Highway User Tax (HUTA) and Proposition 42 funds, we are seeking approval of a revised work plan for the Prop 1B allocations.

DISCUSSION:

The Prop 1B funds are required to be spent within the following three fiscal years after receipt. The County has approximately $5,416,800 in Prop 1B funds. The current work plan approved by your Board for the Prop 1B Appropriations allocates the funds to pavement repair work including pothole filling, crack filling, and minor pavement patching that would have otherwise been discontinued or minimized if Gas Tax revenues were withheld from the County. The work plan does not specifically state road maintenance work including, but not limited to, pavement repair, pothole filling, crack filling, minor pavement patching, and other associated work such as shoulder backing, sidewalk work, drainage and traffic control devices, which can be included in the work plan. We have therefore modified the recommended work plan in terms of the road maintenance activities to be more specific.

The revised work plan also includes a list of road projects to ensure that all the funds would be expended within the specific time limits. Many of these projects were included on previous versions of the work plans and were identified through the pavement management system, which rates the condition of roads for the purpose of prioritizing a repair or maintenance schedule and strategy.

The proposed work plan is shown in Exhibits A, B and C, attached to the Resolution, and has been organized by the separate and distinct allocations received by the County. We have included sufficient projects and eligible maintenance activities to ensure that the Prop 1B allocations can be spent within the required time frames.

The proposed work plan contributes to the Shared Vision 2025 outcome of a Healthy Community by providing the public with access to appropriately maintained roadways.

The resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

The work plan as listed in Exhibits A, B and C is proposed to be financed as follows:

Work Plan

FY 2007-08 Prop 1B Must be spent by 6/30/11

(Exhibit A)

FY 2007-08 Supplemental Prop 1B Must be spent by 6/30/12

(Exhibit B)

FY 2008-09 Prop 1B Must be spent by 6/30/12

(Exhibit C)

Prop 1B Funds

$2,750,000.00 (estimated remaining balance)

$1,558,525.74

$1,108,347.20

Road Funds or Road Mitigation Fee Funds

$ 1,160,000.00

$ 516,474.26

$ 526,652.80

Total Estimated Cost

$3,910,000.00

$2,075,000.00

$1,635,000.00

There is no impact to the General Fund.