Inter-Departmental Correspondence




December 1, 2009


January 12, 2010







Honorable Board of Supervisors


Sheriff Greg Munks


FY09 Recovery Act – Edward Byrne Justice Assistance Grant (JAG)



Approve an Appropriation Transfer Request (ATR) to accept grant revenue and establish a FY2009-10 appropriation of $827,501 in the Sheriffs Office for the expenditure of the grant.



On behalf of the County and local “disparate jurisdictions”, the Sheriff’s Office applied for and received funding in the amount of $1,026,501 for the federal FY 2009-10 Recovery Act Edward Byrne Justice Assistance Grants (JAG) Program. This funding is provided by the U.S. Department of Justice, Bureau of Justice Assistance. The funding period for this grant is March 1, 2009 to February 28, 2013. This program provides funding to help improve the effectiveness and efficiency of criminal justice systems, processes, and procedures. There is no matching requirement for this grant. To meet grantor requirements, a members memo was issued to the Board of Supervisors on March 31, 2009 for review of the joint grant application. The County Manager was authorized per Resolution 070107 to accept Recovery Act grants on behalf of the Board of Supervisors. $199,000 of the County’s share of this grant was budgeted during the FY09-10 budget process.



The Recovery JAG funding is allocated by a formula based on population, certain types of crimes reported and disparate certification. A disparate allocation occurs when a city or municipality is scheduled to receive one and one-half times (150 percent) more funding than a qualifying county with concurrent jurisdiction, or if multiple cities receive four times (400 percent) more funding than a qualifying county with concurrent jurisdiction, while that county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality’s Part 1 violent crimes. The County of San Mateo, Cities of Burlingame, Daly City, East Palo Alto, Foster City, Menlo Park, Millbrae, Pacifica, Redwood City, San Bruno, San Carlos, San Mateo, and South San Francisco are certified as disparate jurisdictions. Jurisdictions certified as disparate must identify a fiscal agent and that fiscal agent has to submit a joint application for the total eligible allocation with a Memorandum of Understanding. The County and cities have agreed that the San Mateo County Sheriff’s Office be the fiscal agent with 10% of each jurisdiction’s allocated amount as administrative fee.

Of this grant amount, $199,927 is County funding and a majority of it ($199,000) was previously budgeted during the FY09-10 budget process. The balance of the grant include allocations for the following cities:

      City of Burlingame $ 28,527

      City of Daly City $ 123,808

      City of East Palo Alto $ 140,211

      City of Foster City $ 11,553

      City of Menlo Park $ 33,805

      City of Millbrae $ 15,975

      City of Pacifica $ 29,811

      City of Redwood City $ 146,059

      City of San Bruno $ 53,916

      City of San Carlos $ 12,409

      City of San Mateo $ 147,485

      City of South San Francisco $ 83,014

      Total $ 826,573

The ATR appropriates the Cities share of the funding, an additional $927 for the Sheriff’s Office and minor adjustments to accounts to ensure ease of budget monitoring. The San Mateo County Sheriff’s Office and police departments agreed to use this one-time funding to supplement their respective agency crime lab fees and services; thus, all funds will remain with the County of San Mateo.

Approval of this grant award contributes to the Shared Vision 2025 outcome of a Healthy Community by promoting safe neighborhoods and achieving seamless services within the Forensic Laboratory.


Performance Measure(s):


FY 2008-09

FY 2009-10

Number of agencies that report improved efficiency

No data available


Number of agencies that report increased program quality

No data available




There is no increase in Net County Cost as a result of this transaction.