COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Information Services Department

DATE:

January 25, 2010

BOARD MEETING DATE:

February 9, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Chris Flatmoe, CIO/Director of Information Services

SUBJECT:

Amendment No. 2 to the Agreements with CompuCom Systems, Inc. and Strategic Staffing Solutions

RECOMMENDATION:

Adopt a Resolution:

A) Authorizing the President of the Board to execute Amendment No. 2 to the Agreements with CompuCom Systems, Inc. and Strategic Staffing Solutions for contingency staffing services, increasing the amount of the Agreements by up to $1,000,000, for a new total maximum fiscal obligation of no more than $4,500,000 and;

B) Limiting the County’s total fiscal obligation under both Agreements to $4,500,000 in aggregate.

BACKGROUND:

In December 2008, your Board adopted Resolution 069823, approving Agreements with CompuCom Systems and Strategic Staffing Solutions to provide contingency staffing for County Information Technology (IT) projects. These Agreements provide staff augmentation as needed without the risk of over hiring, and has enabled Information Services Department (ISD) to bring in qualified staff quickly when needed for short to medium term work. These vendors were selected through a Request for Proposal process (RFP#1216) that began in July 2008.

The need for contractual IT resources has continued through the second half of Fiscal Year 2008-09 and into the current Fiscal Year.

DISCUSSION:

In light of current budget concerns, ISD has maintained a lean staffing model, on-boarding new employees into positions only where a long-term need has been established. With this conservative staffing model, we continue to depend upon our contingency contractual staff to manage the one-time spikes and short-term workload.

The requested increase of $1,000,000 is needed to ensure the continued use of these contracts through the end of the current fiscal year.

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. Risk Management has reviewed and approved Contractor’s insurance and County Counsel has reviewed and approved these documents as to form.

This contract supports the Shared Vision 2025 Collaborative Community goal by establishing contracts for surge-capacity staffing.

Performance Measures:

Measure

FY 2008-09

FY 2009-10

Actual

Projected

Percent of medium and large IT projects meeting primary project goals

100%

95%*

FISCAL IMPACT:

The term of these amended Agreements, December 9, 2008 to December 8, 2011, remains unchanged. The new total maximum fiscal obligation under these Agreements is $4,500,000. Funds are included in ISD’s Adopted FY 2009-10 budget.