COUNTY OF SAN MATEO

Inter-Departmental Correspondence

SHERIFF’S OFFICE

DATE:

February 22, 2010

BOARD MEETING DATE:

March 23, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Greg Munks, Sheriff

SUBJECT:

Agreement with Knowledge Computing Corporation

RECOMMENDATION:

Adopt a Resolution:

A.

Waiving the Request for Proposals (RFP) process;

B.

Authorizing the President of the Board to execute an Agreement with Knowledge Computing Corporation (KCC) for an amount not to exceed $332,669.50, and a term commencing March 1, 2010 to June 30, 2011, for the implementation, training, maintenance and warranty services for an integrated regional law enforcement information sharing system also known as COPLINK; and

C.

Authorizing the Sheriff or Sheriff’s designee to execute amendments and minor modifications to this agreement not to exceed an aggregate of $25,000 and/or modify the agreement term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

BACKGROUND:

Under the FY07 Homeland Security Grant Program and FY07 Urban Area Security Initiative (UASI) Grant Program, the NCRTTAC and the San Francisco Bay Area Urban Area Security Initiative (UASI) is managing a project to establish records management system (RMS) connectivity between Bay Area law enforcement and justice agencies throughout the State of California through the COPLINK system. COPLINK organizes and rapidly analyzes vast quantities of structured and seemingly unrelated data, housed in various incompatible databases and record management systems, over a highly secure intranet-based platform.

On July 7, 2009, your Board authorized the Sheriff to execute an Agreement (Resolution No.070275) with Knowledge Computing Corporation (KCC) for an amount not to exceed $999,825.62, and a two-year term which commenced July 1, 2009 through June 30, 2011, for the design, implementation, training, maintenance and warranty services for an integrated regional law enforcement information sharing system also known as COPLINK. The Agreement established the connectivity between all law enforcement agencies within San Mateo County and was funded through the FY07 Urban Area Security Initiative (UASI) Grant Program and FY 07 State Homeland Security Grant Program.

DISCUSSION:

The proposed second Agreement with Knowledge Computing Corporation (KCC) will provide connectivity between the San Mateo County Sheriff’s Office, Marin County Sheriff’s Office and the Sonoma County Sheriff’s Office. KCC will provide for the design, implementation, training, maintenance and warranty services. This project is in direct support of developing regional COPLINK Nodes and individual agency RMS connectors to integrate all of the RMS of the Bay Area and coastal counties of Northern California.

This second Agreement is funded through the FY08 Urban Area Security Initiative (UASI) Grant Program. It’s anticipated that FY08 State Homeland Security Grant funding will allow for a third contract with KCC which will connect the Bay Area COPLINK Nodes to the remaining California COPLINK Nodes which will create an integrated statewide law enforcement RMS with analytical capabilities.

Since there are three separate funding sources that cover different time periods as well as different project phases, creating three separate contracts with KCC ensures proper and accurate accounting of the expended funding and project management.

The California Emergency Management Agency (Cal EMA) approved a Sole Source contract request to contract with KCC based on the fact that no other vendor has the ability to establish connectivity with other justice agencies and offer all of the analytics and capabilities that the COPLINK system offers. Therefore, waiving the County’s Request for Proposal (RFP) process is being requested.

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

County Counsel has reviewed and approved the Resolution and Agreement as to form. The Information Services Department has reviewed and approved the Agreement. Risk Management has reviewed the Contractor’s insurance certificate to ensure requirements are met.

Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by improving cooperation and information sharing between regional law enforcement agencies which will result in safer and healthier communities not only Countywide but ultimately throughout the state.

PERFORMANCE MEASURE(S):

Measure

FY 2008-09
Actual

FY 2009-10
Projected

Number of investigations performed annually by collaborative multi-jurisdictional initiatives

488

475

Number of arrests made annually by collaborative multi-jurisdictional initiatives

192

200

FISCAL IMPACT:

The Agreement is for an amount not to exceed $332,669.50 and for a term commencing March 1, 2010 through June 30, 2011. This project is funded through the FY08 UASI Grant Program. The cost of this project has been included in the Sheriff’s Office FY 2009-10 Adopted Budget. There is no Net County Cost.