COUNTY OF SAN MATEO

Inter-Departmental Correspondence

County Manager’s Office

DATE:

April 5, 2010

BOARD MEETING DATE:

April 13, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

   

TO:

Honorable Board of Supervisors

FROM:

David S. Boesch, County Manager

SUBJECT:

FY 2009-10 Mid-Year County Performance Report

RECOMMENDATION:

Accept the FY 2009-10 Mid-Year Report on the Performance of County Programs.

 

BACKGROUND

Countywide implementation of Outcome-Based Management (OBM) began in 1999 during the Shared Vision 2010 community process. OBM is the management system that was implemented to track the performance of all County programs toward achieving the long-term commitments and goals identified through the Shared Vision process. OBM will continue to be used to align programs and services toward the five community outcomes of Shared Vision 2025:

Healthy Community

Prosperous Community

Livable Community

Environmentally Conscious Community

Collaborative Community

 

Performance reports are prepared to communicate mid-year and year-end progress of programs toward achieving performance targets established during budget development.

 

DISCUSSION

Over the last few years, the County Manager’s Office has received feedback from the Board and departments on finding a better balance between summary and detail information and providing more trend information to show progress over the prior year and progress over the long-term. The format of the report has been modified as follows:

 

1.

The report is presented at the County level and Community Outcome level.

   

2.

The report detail is at the Department level instead of the Program level.

   

3.

There are three summary measures. Two new summary measures have been added to track progress over the prior year and performance trends over five years.

 

a.

Percent of Quality and Outcome measures expected to meet performance targets by year-end.

b.

NEW: Will performance for most Quality and Outcome measures be the same or better than last year?

c.

NEW: Has there been progress for most Quality and Outcome measures over the last five years?

 

4.

The new format includes the addition of “Quick Check” trend indicators for each of the three summary measures.

 

Measures of Quality (How Well We Do It) reflect the quality and efficiency of our efforts:

 

Staffing Ratios

 

Unit Cost

 

Timeliness, Processing Time

 

Percent of Staff Trained or Certified

 

Percent “overall” satisfaction rating of good or better

 

Compliance

 

Completion rates

 

Measures of Outcome (Is Anyone Better Off) reflect the effect of services on clients and customers:

 

Percent of clients showing improvement in skills, attitude, behavior, circumstance

 

 

Percent of customers surveyed indicating they got what they needed

 

Percent healthier, safer, self-sufficient, more independent

 

Repeat violations

 

Recidivism

 

County departments monitored 567 Quality and Outcome measures for this report cycle. Of the 567 measures, 86% are expected to meet performance targets. Most of the 567 Quality and Outcome measures are expected to show improvement over the prior year and most measures show a favorable performance trend over the last five years.

 

FISCAL IMPACT

There is no fiscal impact in accepting this report.