BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA
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RESOLUTION A) WAVING THE REQUEST FOR PROPOSAL PROCESS AND AUTHORIZING THE PRESIDENT OF THE BOARD TO EXECUTE AN AGREEMENT WITH REVQ – A COLUMBIA ULTIMATE COMPANY TO PROVIDE BILL/INVOICE PRINTING AND MAILING OF COLLECTION NOTICES FOR THE PERIOD MARCH 1, 2010 THROUGH FEBRUARY 28, 2013 IN AN AMOUNT NOT TO EXCEED $750,000.00 AND B) AUTHORIZING THE TREASURER-TAX COLLECTOR OR THEIR DESIGNEE TO EXECUTE NOTICES, OPTIONS AND DOCUMENTS INCLUDING BUT NOT LIMITED TO EXTENSION OR TERMINATION OF THE AGREEMENT UNDER THE TERMS SET FORTH THEREIN;
RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that
WHEREAS, Ordinance Code Section 2.83.170 authorizes the Board of Supervisors to waive the Request for Proposals process in any situation where the Board of Supervisors determines that the best interest of the County could be served without the necessity of proposals; and;
WHEREAS, RevQ – a Columbia Ultimate Company has been providing this type of service to the County for several years. The Immedia Software is a feature of the RevQ proprietary collection software that is used by the County Revenue Services Division. The use of this feature has shown that it is more cost-effective and efficient to utilize this vendor for these mailing services than other contractors due to the ability to transmit data electronically between the County's database and the vendor's mailing system. In addition, the integration of this feature with our existing collection software allows us to maintain a history of all outgoing correspondence.
WHEREAS, both parties wish to enter into an Agreement for the period March 1, 2010 through February 28, 2013 for an amount not to exceed $750,000
NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that the President of this Board of Supervisors is authorized to execute said agreement with RevQ – A Columbia Ultimate Company and the Treasurer-Tax Collector or their designee is authorized to execute notices and options including but not limited to extensions or termination of the agreement on behalf of the County of San Mateo, and the Clerk of this Board shall attest the President’s signature thereto.
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