COUNTY OF SAN MATEO

Inter-Departmental Correspondence

County Manager’s Office

DATE:

April 26, 2010

BOARD MEETING DATE:

May 11, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

David S. Boesch, County Manager

SUBJECT:

Mid-Year Elimination of Filled Positions

RECOMMENDATION:

Adopt an ordinance amending the salary ordinance.

BACKGROUND:

Through the first three-quarters of this fiscal year, discretionary General Fund revenues continue to fall short of budget estimates by approximately $21 million, including Secured Supplemental Property Taxes ($1.7 million), Sales and Use Tax receipts ($3.9 million), Interest and Investment earnings ($4.2 million), and half-cent Public Safety Sales Tax – Proposition 172 proceeds ($9.2 million). 

Given continuing declines in revenue, your Board approved an accelerated timeline to more quickly address the structural deficit in the current fiscal year. In February 2010 the County eliminated 64 vacant positions, bringing the total number of positions deleted since FY 2008-09 to 306. At that time, the Board was also apprised that further mid-year reductions of filled positions may be necessary due to State budget cuts and/or continuing declines in local revenues. Taking action now, as opposed to the June budget hearings, would preserve approximately $1.2 million in Reserves next fiscal year.

DISCUSSION:

The salary ordinance changes herein represent the deletion of 65 filled positions and the addition of eight new positions. This net reduction of 57 positions brings the total number of reductions since FY 2008-09 to 363. The Recommended FY 2010-11 Budget, which will be presented to the Board in late May, will include further reductions of approximately 86 vacant positions.

The new positions added herein represent efficiency reorganization opportunities and contribute to reducing the number of employees at risk of layoffs. Additionally, the County offered early retirement and voluntary separation options for employees in some of the classifications that are being deleted. To date, 14 employees in seven classifications have expressed interest in taking early retirement and one employee has chosen the voluntary separation program. The vacancies created by these early retirements and voluntary separation will be used to place employees, whose positions have been deleted, further reducing the number of employees at risk of lay off.

The Human Resources Department is working closely with departments in identifying vacancies in other departments and classifications that can be used for potential placement. The Human Resources Department is also working with the impacted employees in identifying all possible options that may be available to them. Currently, there are 428 vacant positions countywide.

The specific actions by department are listed below. Seven of the 65 filled positions being eliminated (or 10.7%) are in unrepresented Management classifications, which is in line with the County’s Management to Represented staffing ratios. These actions were approved by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office.

These changes contribute to the Shared Vision 2025 outcome of a Collaborative Community by approaching budget issues with fiscal accountability, concern for future impacts, and continuation of core services to the community.

ORGANIZATION 17000 HUMAN RESOURCES DEPARTMENT

Action:

Delete: One position of E467, Office Services Supervisor-Confidential
Biweekly Salary: $1,913.60 – $2,392.00
Approximate Monthly Salary: $4,146.00 – $5,183.00

ORGANIZATION 18000 INFORMATION SERVICES

Action A:

Delete: One position of D045, Administrative Services Manager I
Biweekly Salary: $3,243.20 – $4,053.60
Approximate Monthly Salary: $7,028.00 – $8,784.00

Action B:

Delete: One position of V101S, Production Technician Series
Biweekly Salary: $1,728.80 – $2,160.80
Approximate Monthly Salary: $3,746.00 – $4,682.00

Action C:

Delete: One position of V102, Lead Production Technician
Biweekly Salary: $1,988.00 – $2,484.80
Approximate Monthly Salary: $4,308.00 – $5,384.00

Action D:

Delete: Two positions of V200S, Systems Engineer Series
Biweekly Salary: $3,323.20 – $4,153.60
Approximate Monthly Salary: $7,201.00 – $9,000.00

ORGANIZATION 30000 SHERIFF’S OFFICE

Action A:

Delete: Eleven positions of H060S, Deputy Sheriff Series
Biweekly Salary: $3,056.80 – $3,820.80
Approximate Monthly Salary: $6,624.00 – $8,279.00

Action B:

Delete: One position of H044, Sheriff’s Sergeant
Biweekly Salary: $3,409.60 – $4,262.40
Approximate Monthly Salary: $7,388.00 – $9,236.00

ORGANIZATION 32000 PROBATION DEPARTMENT

Action A:

Delete: Four positions of D163, Probation Services Manager I
Biweekly Salary: $2,941.60 – $3,676.80
Approximate Monthly Salary: $6,374.00 – $7,967.00

Action B:

Delete: Fifteen positions of C001S, Deputy Probation Officer Series
Biweekly Salary: $2,638.40 – $3,298.40
Approximate Monthly Salary: $5,717.00 – $7,147.00

Action C:

Delete: One position of E006, Administrative Secretary III - Confidential
Biweekly Salary: $1,906.40 – $2,383.20
Approximate Monthly Salary: $4,131.00 – $5,164.00

Action D:

Delete: One position of D110, Information Technology Manager
Biweekly Salary: $3,404.80 – $4,256.00
Approximate Monthly Salary: $7,378.00 – $9,222.00

Action E:

Delete: One position of D152, Legal Office Services Manager II
Biweekly Salary: $2,667.20 – $3,334.40
Approximate Monthly Salary: $5,779.00 – $7,225.00

Action F:

Add: Five positions of C005S, Group Supervisor Series
Biweekly Salary: $2,310.40 – $2,888.00
Approximate Monthly Salary: $5,006.00 – $6,258.00

ORGANIZATION 55500 HEALTH POLICY AND PLANNING

Action:

Delete: Two positions of G226S, Community Program Specialist Series
Biweekly Salary: $2,516.80 – $3,145.60
Approximate Monthly Salary: $5,454.00 – $6,816.00

ORGANIZATION 57000 AGING AND ADULT SERVICES

Action:

Delete: One position of F040, Public Health Nurse
Biweekly Salary: $3,436.00 – $4,062.40
Approximate Monthly Salary: $7,445.00 – $8,803.00

ORGANIZATION 61000 BEHAVIORAL HEALTH AND RECOVERY SERVICES

Action:

Delete: One position of G240S, Case Management/Assessment Specialist Series
Biweekly Salary: $2,056.00 – $2,569.60
Approximate Monthly Salary: $4,455.00 – $5,568.00

ORGANIZATION 62000 COMMUNITY HEALTH SERVICES

Action A:

Delete: One position of E346S, Fiscal Office Assistant Series
Biweekly Salary: $1,479.20 – $1,848.80
Approximate Monthly Salary: $3,205.00 – $4,006.00

Action B:

Delete: One position of F122S, Physician Series
Biweekly Salary: $5,481.60 – $6,480.80
Approximate Monthly Salary: $11,878.00 – $14,041.00

Action C:

Delete: One position of G098S, Social Worker Series
Biweekly Salary: $2,424.00 – $3,029.60
Approximate Monthly Salary: $5,252.00 – $6,565.00

ORGANIZATION 63000 CORRECTIONAL HEALTH

Action A:

Delete: Two positions of S030S, Cook Series
Biweekly Salary: $1,816.00 – $2,030.40
Approximate Monthly Salary: $3,935.00 – $4,400.00

Action B:

Delete: One position of S020, Supervising Cook - E
Biweekly Salary: $1,932.80 – $2,160.80
Approximate Monthly Salary: $4,188.00 – $4,682.00

Action C:

Delete: One position of F116S, Psychologist Series
Biweekly Salary: $3,035.20 – $3,794.40
Approximate Monthly Salary: $6,577.00 – $8,222.00

ORGANIZATION 66000 SAN MATEO MEDICAL CENTER

Action:

Delete: One position of F107S, Electrograph Technician Series
Biweekly Salary: $1,816.80 – $2,271.20
Approximate Monthly Salary: $3,937.00 – $4,921.00

ORGANIZATION 70000 HUMAN SERVICES AGENCY

Action A:

Delete: One position of E399, Mail Services Aide

Biweekly Salary: $1,228.00 - $1,535.20

Approximate Monthly Salary: $2,661.00 – $3,327.00

Action B:

Delete: One position of N041, Graphics Specialist
Biweekly Salary: $2,012.00 - $2,515.20
Approximate Monthly Salary: $4,360.00 – $5,450.00

Action C:

Delete: One position of S038S, Food Service Worker Series
Biweekly Salary: $1,600.80 - $1,789.60
Approximate Monthly Salary: $3,469.00 – $3,878.00