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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Health System
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DATE:
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April 27, 2010
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BOARD MEETING DATE:
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May 25, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Jean S. Fraser, Chief, Health System
Lisa Mancini, Director, Aging and Adult Services
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SUBJECT:
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Agreement with Crime Scene Cleaners, Inc.
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RECOMMENDATION:
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Adopt a Resolution:
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1.
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Authorizing the President of the Board to execute an Agreement with Crime Scene Cleaners, Inc., for property cleaning services for conserved clients for the term July 1, 2010 through June 30, 2013, in the amount of $240,000; and
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2.
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Authorizing the Chief of the Health System or designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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BACKGROUND:
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The Aging and Adult Services (AAS) Public Guardian/Conservatorship Program serves frail elderly, physically disabled and mentally disabled residents who are substantially unable to provide for their own personal needs of health, food, clothing, or shelter and/or are unable to manage their financial resources or resist fraud or undue influence.
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The Public Guardian, acting under the authority and direction of the Superior Court, may be appointed for the person, for the estate, or for both. The general duties of a Conservator of the person include arranging for the person’s care and protection, deciding where a person will live, and making arrangements for health care, meals, clothing, personal care, and transportation. The general duties of a Conservator of the estate include managing the person’s finances, marshalling and protecting assets, collecting all income due to the person, paying all just debts, making investments as appropriate, and representing or arranging representation in all legal matters.
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Due to the circumstances under which the Public Guardian receives cases, there is often the need to clean out a conservatee’s real property. The majority of these houses are then sold to obtain necessary funds to pay for the care of the conservatee.
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DISCUSSION:
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Crime Scene Cleaners, Inc., participated in and was selected through a Request for Proposals process completed in February 2010 for specialized residential clean-up services for the term July 1, 2010 through June 30, 2013. Cleaning services include removal of animal and human waste; gross (major) scrubbing, washing and cleaning; hauling of debris and elements deemed hazardous to the community; searching for specific items of value; inventorying items removed; and assessing any possible necessary repairs. Contractor will not perform any activities that require a contractor’s license under Business & Professionals Code Sections 7000 et seq. Fees are reimbursed through the proceeds from the sale of clients’ homes that are cleaned-out.
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Risk Management has reviewed and approved this Agreement. County Counsel has reviewed and approved the Resolution and Agreement as to form.
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Services provided by Crime Scene Cleaners, Inc., contribute to the Shared Vision 2025 outcome of a Healthy Community by allowing Public Guardian staff to optimize management of conservatees’ assets through cleaning and clearing debris and personal property from real property. It is anticipated that 99% of Public Guardian cases will result in no fiduciary claims.
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Performance Measure:
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Measure
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FY 2009-10
Estimate
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FY 2010-11
Projected
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Percentage of cases managed by the Public Guardian in which no fiduciary claims were filed against the Aging and Adult Services Division
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99%
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99%
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FISCAL IMPACT:
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The term of the Agreement with Crime Scene Cleaners, Inc., is July 1, 2010 through June 30, 2013. The amount of the Agreement is not to exceed $240,000 for the three-year term. Funds for this Agreement are reimbursed directly from conserved clients’ estate assets. There is no Net County Cost associated with this action.
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