Inter-Departmental Correspondence

Department of Public Works



May 13, 2010


May 25, 2010







Honorable Board of Supervisors


James C. Porter, Director of Public Works


Agreement with the Hiller Aviation Museum for the Vertical Challenge Helicopter Air Show – San Carlos Airport



Adopt a resolution authorizing:



The President of the Board to execute an agreement with the Hiller Aviation Museum which allows Hiller to hold a dinner show on Friday, June 18, 2010, conduct a Helicopter Air Show, on Saturday, June 19, 2010, and have a display of military aircraft on Sunday, June 20, 2010, at the San Carlos Airport; and



A waiver of the 12,500-pound weight restriction at the San Carlos Airport for the specified display aircraft as set forth in the Agreement.



The Board has authorized similar agreements with the Hiller Aviation Museum (Hiller) to conduct the Vertical Challenge Air Show (Air Show) at the San Carlos Airport (Airport) each of the past 10 years. The Air Show is proposed as a tribute to the contributions of helicopters in our daily lives, from traffic and news reporting to military and lifesaving operations. The list of activities for this year’s Air Show is similar to past years and is included as Attachment “A”.



Section 25536 of the Government Code provides that a board of supervisors, by 4/5ths vote, may enter into concession agreements to allow activities on County airport property. We are again recommending that your Board approve the Air Show as:


The proposed agreement requires Hiller to:


provide sufficient staffing to coordinate parking, security and the general policing of the Airport area to be used. They are also coordinating traffic control with the California Highway Patrol and the Cities of San Carlos and Redwood City. They will also be coordinating with the local providers of emergency services, many of whom are participating in the event; and


provide insurance coverage for the Air Show that meets the requirements of the County Risk Manager; and


comply with County policies for the sale of alcohol, waste diversion and recycling and the use of disposable food service ware during the Air Show.


In addition:


The Airport will be open for normal aircraft arrivals and departures except for a scheduled 30-minute closure period during the Friday evening dinner and two one-hour closures on Saturday. The closures are required in order to safely conduct the helicopter air show demonstrations. Practice pattern flying will also be restricted during the pre-event dinner and on the day of the Air Show as necessary to safely accommodate Air Show aircraft and activities. Hiller has agreed to comply with all requirements of the Federal Aviation Administration (FAA) related to their Air Show activities.


Hiller will ensure the community is aware of the Air Show through radio ads and full-page announcements in local papers and the Redwood Shores Homeowners’ Association newsletter. Additionally, they will invite airport businesses and local non-profit organizations to participate by setting up booths at the Air Show.


Staff has notified all hangar and tiedown tenants of the proposed Air Show as well as the Fixed Based Operators and the FAA.


We are proposing to grant a waiver of the 12,500-pound weight restriction at the Airport for the specified display aircraft if your Board approves the proposed resolution.


County Counsel has reviewed and approved the resolution and agreement as to form.


Authorizing the execution of the proposed agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by providing an educational opportunity for the general public and a funding opportunity for Hiller.



The Airport will receive $1.02 per ticket and two percent (2%) of the Hiller’s gross proceeds for the Air Show based on the standard requirements of Hiller’s operating agreement with the County.


There is no impact to the General Fund.



Attachment “A”, List of Air Show Activities