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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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May 13, 2010
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BOARD MEETING DATE:
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May 25, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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4/5ths
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Work Plan for Utilizing the Fiscal Year 2009-10 Appropriation of Proposition 1B Transportation Bond Funds (F-384 [18R])
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RECOMMENDATION:
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Adopt a resolution approving a work plan for utilizing the Fiscal Year 2009-10 Appropriation of Proposition 1B Transportation Bond funds.
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BACKGROUND:
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The Board has previously adopted resolutions authorizing the use of a “streamlined” bid process, which authorized the Director of Public Works to proceed with the preparation of plans and specifications, and to call for bids for projects that meet certain criteria. The streamlined approach has worked well for projects that involve maintenance, and for those that do not have long lead times for design, are non-controversial, and do not require the approval of other regulatory agencies.
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In November 2006, California voters passed Proposition 1B Transportation Bond Funds (Prop 1B), which authorized the distribution of bond monies to California agencies for the purpose of maintaining and improving the agencies’ road infrastructure.
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Your Board has previously adopted work plans for the Prop 1B appropriations for Fiscal Year (FY) 2007-08, FY 2007-08 Supplemental, and FY 2008-09.
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DISCUSSION:
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In February 2010, the County was notified that the application process to request the FY 2009-10 Appropriation of Prop 1B funding was open, but that a work plan for the funding must be approved and submitted to complete the application process.
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The County anticipates receiving $7,908,432 for the FY 2009-10 Appropriation of Prop 1B funds, which must be spent by June 30, 2013. In accordance with the Prop 1B requirements, a local agency’s governing body must approve a work plan for which the agency intends to implement utilization of the funds.
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The proposed work plan for the FY 2009-10 Appropriation of Prop 1B funds is shown in Exhibit A, attached to the Resolution. We have included sufficient projects (Road Projects) and eligible road maintenance activities to ensure that the Prop 1B allocation can be spent within the required time frame. The Road Projects include approximately 28 miles of roadway to be reconstructed, resurfaced, or surface treated (slurry seal, chip seal, or cape seal). These projects were developed based on existing road improvement lists for specific areas and through staff evaluation of candidate projects recommended from the pavement management system, which recommends the most cost effective treatments given limited budgets for road systems. Funding for maintenance activities to be performed by the Road Division, includes but is not limited to pavement repair, pothole filling, crack filling, minor pavement patching, shoulder backing, sidewalk, drainage, and traffic control devices work.
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As in previous years, when the approved projects are ready to proceed, we will request your adoption of a resolution that authorizes the use of the “streamlined bidding process” in those instances that meet the previously approved criteria.
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County Counsel has reviewed and approved the Resolution as to form.
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Approval of the proposed work plan contributes to the Shared Vision 2025 outcome of a Livable Community by providing the public with access to appropriately maintained roadways.
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FISCAL IMPACT:
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The work plan as listed in Exhibit A, attached to the resolution, is proposed to be financed as follows:
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Prop 1B Funds (FY 2009-10)
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$7,908,432.00
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Road Funds or Road Mitigation Fee Funds
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$ 91,568.00
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Total Estimated Cost
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$8,000,000.00
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There is no impact to the General Fund.
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