Inter-Departmental Correspondence

Health System



April 30, 2010


June 8, 2010







Honorable Board of Supervisors


Jean S. Fraser, Chief, Health System
Lisa Mancini, Director, Aging and Adult Services



Agreement No. TV-1011-08 with the California Department of Aging for Fiscal Year 2010-11



Adopt a Resolution:


Authorizing the President of the Board to execute Agreement No. TV-1011-08 with the California Department of Aging for funding under the Title V Program of the Older Americans Act of 1965 for the continuation of the Senior Community Services Employment Program for the term July 1, 2010 through June 30, 2011, in the amount of $181,260; and


Authorizing the Chief of the Health System or designee to execute contract amendments which modify the funding amount by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.



Every four years your Board, as the Area Agency on Aging (AAA) of San Mateo County, is required to submit an Area Plan for aging services to the California Department of Aging (CDA). The State also requires that counties submit annual updates identifying revised goals and objectives for the coming fiscal year in order to claim their allotted Older American Act (OAA) and Older Californians Act (OCA) funds, which are determined through a statewide funding formula. The plan provides a profile of the County’s senior population, identifies activities to improve and expand existing services, as well as to develop new programs designed to address current countywide needs, and recommends services to be funded with San Mateo County’s OAA and OCA allocations. On April 28, 2009, your Board approved the AAA 2009 – 2012 Area Plan for Services for Older Adults and Adults with Disabilities (Area Plan). This plan, together with the annual budget, fulfills CDA’s requirements and generates a contract from CDA for funding.



The Title V Senior Community Services Employment Program (SCSEP) supports the training and placement of low-income older adults in subsidized positions in community service agencies throughout San Mateo County. The subsidized employment through SCSEP provides a maximum of 20 part-time training positions to prepare individuals for unsubsidized work. Because of the higher minimum wage in California, the State funds only 18 of these positions. The subsequent placement and retention of trained individuals in unsubsidized positions as a result of their employment in subsidized positions is the successful outcome of this program and is reflected in the performance measure. The targeted population for this program includes low-income individuals who face significant barriers to employment including lack of work experience, an unstable home environment, cultural and linguistic barriers, and mental health concerns. The added challenge of the constricted employment marketplace has had a negative effect on placements.


This Agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by allowing AAS to provide opportunities for San Mateo County older adults and adults with disabilities to maintain their independence and dignity through employment and real gains in income. It is anticipated that two participants will successfully obtain unsubsidized placement in FY 2010-11.


County Counsel has reviewed and approved the Agreement and Resolution as to form.


Performance Measure:


FY 2009-10

FY 2010-11

Number and percentage of participants who have successfully obtained unsubsidized placement as a result of the Title V Senior Community Services Employment Program



* There have been zero participants in FY 2009-10 placed in unsubsidized employment. We are anticipating that there will be one placement by the end of the fiscal year.


The number and percentage of participants who successfully obtained unsubsidized placement as a result of their work experience in a subsidized position was lower than anticipated in FY 2009-10 due to fewer unsubsidized positions available in the community. As a result of American Recovery Reinvestment Act funding for SCSEP, additional subsidized positions were made available in FY 2009-10, creating an increased need for unsubsidized positions. AAS staff are working with the current community provider to increase the number of unsubsidized placements in the community. The goal for FY 2010-11 is for two individuals who participated in the 18 subsidized positions to be placed in unsubsidized positions.



The term of the Agreement is July 1, 2010 through June 30, 2011. The maximum obligation for this Agreement is $181,260. These funds have been included in the AAS FY 2010-11 Recommended Budget. The community-based agency provides additional funds to enhance services. There is no Net County Cost associated with the Agreement.