COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

May 4, 2010

BOARD MEETING DATE:

June 8, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

SUBJECT:

Agreement with Shelter Network for the Motel Voucher, Transitional Housing for Families with Special Needs, and the Inclement Motel Voucher Programs

RECOMMENDATION:

Adopt a Resolution:

A.

Waiving the Request for Proposal (RFP) Process;

B.

Authorizing the President of the Board to execute an Agreement with Shelter Network for the Motel Voucher, Transitional Housing for Families with Special Needs, and the Inclement Motel Voucher Programs to provide Emergency Shelter Services, for the term of July 1, 2010 through June 30, 2013, in the amount of $2,244,642;

$1,114,557 is Net County Cost; and

C.

Authorizing the Director of the Human Services Agency or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

BACKGROUND:

Shelter Network has been engaged in providing emergency shelter and transitional housing services for the families of San Mateo County since 1987. The Motel Voucher, Transitional Housing for Families with Special Needs, and Inclement Weather Motel Voucher Programs are three unique programs which were combined in FY 2003-04. Through these three programs, Shelter Network has been engaged in recruitment and retention of participating motels by negotiating rates of payment for vouchers, and providing short term motel stays with access to transitional housing to clients with special needs (special needs are those that impact the ability to secure housing, examples of which could include families in drug or alcohol recovery, mental health treatment, domestic violence survivors, leaving incarceration, or any other similar situation).

DISCUSSION:

This program serves an extensive population of individuals with multiple barriers who are in great need of transitional housing and supportive services. The Motel Voucher Program and the Transitional Housing for Families with Special Needs Programs have served 667 un-duplicated adults with 897 children (over 200 families) in FY 2008-09. The Inclement Weather Program served 325 adult individuals with 438 bed nights the winter of 2008-09. The Motel Voucher Program is the only emergency motel program managed and coordinated in San Mateo County for eligible homeless families and individuals. Shelter Network has recruited 13 participating motels by negotiating rates of payment for accepting vouchers throughout the County.

It is in the County’s best interest to waive the RFP process and enter into an Agreement with Shelter Network because Shelter Network’s Motel Voucher Program is the only emergency motel program for homeless families and individuals in San Mateo County. In addition to the Motel Voucher Program, Shelter Network offers other resources and programs not offered by other shelter programs and should be considered a sole source provider.

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved the Agreement and Resolution as to form and Risk Management has approved the Contractor’s insurance.

Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing shelter services to homeless adults of San Mateo County.

Performance Measure(s):

Measure

FY 2009-10
Estimated

FY 2010-11
Target

FY 2011-12
Target

FY 2012-13
Target

Number of unduplicated families managed and coordinated through the Motel Voucher Program.

*220

225

230

235

Percent of families exiting the program into Transitional Housing

*65%

65.5%

66%

66.5%

*Actual data due to HSA by July 30, 2010.

FISCAL IMPACT:

The term of the Agreement is July 1, 2010 through June 30, 2013. The appropriation for each of the three fiscal years is $748,214, for a total obligation of $2,244,642, of which $764,760 is funded through CalWORKs, $365,325 by Child Welfare and $1,114,557 is Net County Cost. Appropriations will be included in the FY 2010-11, FY 2011-12 and FY 2012-13 Recommended Budgets.