COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

May 27, 2010

BOARD MEETING DATE:

June 8, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson J.D., Director, Human Services Agency

SUBJECT:

Second Amendments to the Agreements with Child Care Coordinating Council and Professional Association For Childhood Education

RECOMMENDATION:

Adopt a Resolution authorizing the President of the Board to execute Second Amendments to the Agreements with: (1) Child Care Coordinating Council (4Cs) and (2) Professional Association For Childhood Education (PACE), to continue to provide Stage 2 child care and child development services, the terms remain the same, July 1, 2008 through June 30, 2011, increasing the amounts by $193,603; 4Cs will increase by $135,522 for a total obligation of $3,418,404 and PACE will increase by $58,081 for a total obligation of $1,465,031, for FY 2009-10. Funding for FY 2010-11 will be added in the form of Amendments when funding is allocated by the California Department of Education (CDE). There is no Net County Cost.

BACKGROUND:

Since 1997, the Human Services Agency (HSA), 4Cs, and PACE have been acting as partners in the child care delivery system. HSA, 4Cs and PACE are the only agencies authorized by the State to provide Stage 1, Stage 2 and Stage 3 CalWORKS child care services in San Mateo County.

HSA provides Stage 1 Child Care to clients who are participating in the CalWORKs program and are receiving cash aid. HSA subcontracts with 4Cs and PACE to provide Stage 2 Child Care for eligible families in San Mateo County. Stage 2 Child Care is provided to clients who are employed, and whose income is below the 85% State Median Income (SMI) cap. The California Department of Education (CDE) funds Stage 2 Child Care services. If the client has received the maximum allowable 24 months of service in Stage 2 and remains income eligible, they move into Stage 3 child care.

DISCUSSION:

These Second Amendments to the Agreements will continue to provide funding for Stage 2 child care and development services. CDE allocates funding yearly for Stage 2 Child Care. The funding allocated to the County by CDE for such services is $2,033,435 for FY 2009-10. Funding for FY 2010-11 will be added to the Agreements in the form of Amendments. 4Cs will receive seventy percent (70%) of these funds and PACE will receive thirty percent (30%). The amount allotted to 4Cs and PACE will allow continuing services to families who are eligible to receive Stage 2 services for up to 24 months, providing that their incomes remain at or below 85% SMI. For a family of three, the SMI is $54,096.

The Contractors have assured compliance with the County’s Contractor Employee Jury Services Ordinance, as well as all other contractor provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has reviewed and approved these Amendments and the Resolution as to form and Risk Management has approved the insurance for both Contractors.

Approval of these Second Amendments contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing funding for quality child care for low-income families.

Performance Measure(s):

Measure

FY 2008-09
Actual

FY 2009-10
Projected

Number of new children transferred from Stage 1 to Stage 2 child care

298

325

Children served by Child Care Coordinating Council/PACE

1809

1836

FISCAL IMPACT:

The term of both Agreements will remain the same, July 1, 2008 through June 30, 2011. The total CDE augmentation for FY 2009-10 is $193,603. Of this amount $135,522 will be allocated to 4Cs and PACE will receive $58,081. Both Amendments are fully funded through CDE funds, and are included in the Adopted Budget for FY 2009-10. Funding for FY 2010-11 will be added in the form of an amendment when funding has been allocated by California Department of Education (CDE). There is no Net County Cost.