REQUEST FOR PROPOSALS MATRIX
SECURITY GUARD SERVICES FOR COUNTY FACILITIES
KEY CRITERIA |
RFP SPECIFICS |
1. General Description of RFP |
Contract security guard services at seventeen major and lesser sites throughout San Mateo County, including staffing at the days, hours and levels specified. |
2. Key Evaluation Criteria |
Specified in RFP • Demonstrated ability to provide trained and certified security staffing levels required on an ongoing, year-round basis • Proposers ability to meet organizational, fiscal, and legal requirements of the RFP • Proposers qualifications and breadth of experience in providing similar services • Experience, motivation, and innovation of the management team • Proposed contract billing rate and officer hourly rate structure • Quality of feedback provided by references |
3. Where & How Was It Advertised? |
A. Newspapers: San Mateo Times (2 days) January 16-17, 2010 B. Website: Notices posted on Sheriffs website on January 14, 2010. |
4. Who Received RFP Copies? |
IFAS PEID vendor file: The County’s financial system was used to pull security guard companies to create a mailing list of security contractors which was utilized for RFP mailings – 15 RFP copies were mailed out. All other respondents were referred to the Sheriff’s webpage to obtain the RFP. |
5. Total Number of RFP’s Mailed or Given Out |
A total of 15 RFP’s were mailed to vendors. |
6. Non-mandatory Pre-Proposal Conference (2/16/10) |
A non-mandatory Pre-Proposal Conference and Q&A session was held to go over the RFP requirements; answer questions; and ensure that responding firms understood the required scope of the engagement. A written Addendum and Responses to all submitted questions were posted on the Sheriff’s web page. |
7. Number of Proposals Received by Deadline (3/11/10) |
A total of sixteen proposals were received on or before the deadline. |
8. Primary RFP Review (3/18/10) |
All proposals were preliminarily evaluated and ranked by a Proposal Screening Committee, using a matrix approved by the main departments that utilize guard services. Four Finalists were selected for a formal rating and evaluation. The preliminary evaluation and finalist selection was subsequently approved by the County Departments. |
9. Finalists Selected: |
• Allied Barton Security Services, LP • First Alarm Security & Patrol, Inc • Guardsmark, LLC • HSS, Inc |
10. Finalist Evaluation Representation & Process: |
Finalist interviews/evaluations were conducted on 4/6/10 and 4/7/10. Evaluation Subcommittee: A committee of the County Departments included representatives from Sheriff’s Office; SMMC; Superior Courts; Airports; and Human Services conducted the interviews. Rating Methodology: Each Finalist underwent an intensive, one-hour session. A written evaluation form consisting of five evaluation criteria was completed by each interviewer for each Finalist. |
11. Evaluation Results: |
Final rankings placed Allied Barton in first place ahead of the other Finalists with HSS and First Alarm in 2nd and 3rd place respectively. Allied Barton was ranked first place by four of six evaluators and a close second by one evaluator. |
cc: Susan P. Ehrlich, San Mateo Medical Center
John Fitton, Superior Court Executive Officer
Jean Fraser, Director of Health Services
Donna Vallencourt, Director of Human Services
James Porter, Public Works Director