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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
County Manager’s Office
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DATE:
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June 28, 2010
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BOARD MEETING DATE:
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July 13, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Steve Alms, Manager, Real Property Division
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SUBJECT:
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Lease Agreement with Max C. Woo and Linda Bass Woo, Trustees of the Woo Family Revocable Trust U/T/D December 17, 2009, of office space at 3130 La Selva Drive, San Mateo, California (Lease No. 1263)
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RECOMMENDATION:
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Adopt a resolution authorizing the:
1. President of the Board to execute a Lease Agreement with Max C. Woo and Linda Bass Woo, Trustees of the Woo Family Revocable Trust U/T/D December 17, 2009, of 4,944 square feet of office space at 3130 La Selva Drive, San Mateo, for a term of five years, from July 13, 2010 to June 30, 2015 with one option to extend for one additional term of five years, at an initial base rent of $8,652.00 per month, and
2. County Manager or his designee to execute notices, options and documents associated with the Lease including, but not limited to, extension or termination of the Lease under the terms set forth therein.
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BACKGROUND:
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Since 1992, the County has occupied approximately 4,944 rentable square feet of general office space at 3130 La Selva Drive, San Mateo, for the use of the Sheriff’s Office. The County has occupied the premises on a month to month basis since January 2010 in accordance with the holdover provision of the existing lease, enabling the County and Landlord to negotiate a new lease including necessary improvements to the building and premises.
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DISCUSSION:
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Real Property Services has negotiated a Lease Agreement for a term of five years with one option to extend for an additional five years, at an initial base rent of $8,652.00 per month. The Landlord will make improvements to the building and premises to comply with requirements of the Americans With Disabilities Act as identified in a survey completed by the County’s ADA Compliance Committee.
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County Counsel has reviewed and approved the Lease Agreement and Resolution as to form. The Sheriff and ADA Compliance Committee concur in this recommendation.
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Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by promoting safe neighborhoods and maintaining a centrally located facility for the Sheriff’s Office so that it can conduct operations in an efficient and timely manner throughout the County.
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Performance Measure(s):
Real Property Services strives to maintain an average cost of leased facilities that compares favorably with the average asking rate for comparable facilities in the County. The initial rental rate for the leased area is $1.75 per square foot per month, which compares favorably with the Countywide average asking rate of $2.60 per square foot per month.
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Measure
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FY 2010-11
Actual
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Avg. Asking Rate
San Mateo County
Q1-2010
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Monthly Rate:
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$1.75
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$2.60
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FISCAL IMPACT:
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The initial rent of $8,652.00 per month is included in the tentatively adopted FY 2010-11 budget of the Sheriff’s Office.
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