COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

July 15, 2010

BOARD MEETING DATE:

July 27, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Reconstruction of 14^th and 15^th Avenues and Palmer Lane, and Installation of Valley Gutters on Fair Oaks Avenue between 14^th and 15^th Avenues – North Fair Oaks Area [Project No. RL703 – F-36 (305) 1D, F-36 (305) 1E and F-36 (305) 1C]

RECOMMENDATION:

Adopt a resolution authorizing:

1.

The President of the Board of Supervisors to execute an agreement with Half Moon Bay Grading & Paving, Inc. in the amount of $487,873.80 for the reconstruction of 14^th and 15^th Avenues and Palmer Lane, and installation of Valley Gutters on Fair Oaks Avenue between 14^th and 15^th Avenues – North Fair Oaks; and

2.

The Director of Public Works to execute change orders up to a maximum aggregate amount not to exceed $73,226.20, or approximately 15% of the agreement amount; and

3.

The Director of Public Works to file a Notice of Exemption for a California Environmental Quality Act Categorical Exemption.

BACKGROUND:

On June 18, 2002, your Board adopted Resolution Nos. 065329 and 065330, which established minimum road standard options and a priority list for road improvements in the North Fair Oaks Area.

On December 15, 2009, your Board adopted Resolution No. 070583, which approved an updated work plan for spending Proposition 1B Transportation funds allocated in the FY 2007-08 Supplemental Appropriation. The above-mentioned project is a project in the approved work plan.

On June 8, 2010 your Board adopted Resolution No. 070852, which adopted plans and specifications, including conformance with prevailing wage scale requirements and calling for sealed bids for the above-mentioned project.

DISCUSSION:

On Tuesday, June 29, 2010, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bid of:

Half Moon Bay Grading & Paving, Inc.

1780 Higgins Canyon Road

Half Moon Bay, CA 94019

at $487,873.80 was the lowest bid received. A summary of the bids received is attached as Exhibit “A”.

Staff reviewed the bid documents and has determined that the Equal Employment program submitted by Half Moon Bay Grading & Paving, Inc. is in accordance with the current Equal Employment Guidelines and that the Contractor complies with the equal benefits and jury duty pay provisions of the County ordinance code.

Department staff has determined that this project qualifies for a Categorical Exemption pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for Implementation, which provides that repair and maintenance of existing streets and highways is exempt from review. We request your authorization to file a Notice of Exemption for a CEQA Categorical Exemption for this project.

County Counsel has reviewed and approved the Resolution and agreement as to form.

Approval of this resolution contributes to the Shared Vision 2025 outcome of a Livable Community by improving our roads for use by the traveling public to support livable connected communities.

FISCAL IMPACT:

The total estimated cost for construction is $561,100, which includes authorization for up to $73,226.20 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.

The project is proposed to be financed as follows:

Proposition 1B Transportation Bond Program

$512,000

Fair Oaks Sewer Maintenance District*

$49,100

Total Cost

$561,100

* Resolution No. 064550 executed by your Board on June 19, 2001 authorized the Director of Public Works to enter into agreements with special districts for work less than $50,000 proposed to be done in conjunction with County road projects.

There is no impact to the General Fund.

Attachment:

Exhibit “A” – Summary of Bids Received