Exhibit A1 (revised 5/1/10)
Scope of Work
Youth and Family Enrichment Services (YFES)
January 1, 2009 through June 30, 2011
In consideration of the payments set forth in Exhibit “B,” Contractor shall provide the following services:
A. In accordance with provisions of the California Youth Services Act - JPCF - pertaining to qualifying services, Youth and Family Enrichment Services (YFES) will provide the Pathways Project, designed to provide targeted high risk youth with a range of needs-based opportunities to increase individual assets and reduce risky behavior. The Project will offer a continuum of services or “paths” that range from: Path 1 - school-based primary prevention youth development activities; Path 2 - early intervention family-focused individual or peer-group support sessions for first time offenders and other youth at-risk; and Path 3 - more intensive multi-family group counseling with individual and family sessions and home visits as appropriate for youth with emerging substance abuse problems.
B. For specific services to be provided by the Contractor, refer to Attachment I — YFES Logic Model.
C. Contractor shall provide services using the philosophy of Youth Asset Development and other evidenced based practices. Based on the Contractor’s assessment of the referred youth, Contractor will strive towards short and long-term outcomes demonstrating program effectiveness with clients served. See Attachments I and II—YFES Logic Model and YFES Evaluation Plan—for specific outcomes to be targeted.
D. Contractor will provide 1.0 FTE Youth Development Coordinator, 1.5 FTE Clinicians, .125 FTE Clinical Supervisor and six Peer Educators to provide services through the Pathways Project. See attachment V for specific job descriptions.
E. Contractor will serve an estimated 67 Pathway 1 - unduplicated youth and families, 83 Pathway 2 unduplicated youth and families and 203 Pathway 3 - unduplicated youth and families over the 18 month contract period (January 1, 2009-June 30, 2010) from Menlo-Atherton High School in Atherton, East Palo Alto, East Menlo Park, Daly City and Redwood City at the following locations:
• YFES Office, 609 Price Street, Redwood City, CA
• YFES Office,333 Gellert Boulevard, Daly City, CA
• Menlo-Atherton High School, 555 Middlefield Road, Atherton, CA
Exhibit B (revised 5/1/10)
Payment Schedule
Youth and Family Enrichment Services (YFES)
January 1, 2009 through June 30, 2011
In full consideration of the services rendered in accordance with the Exhibit “A1” herein and the terms of this Agreement, County shall pay Contractor in the following manner unless otherwise specifically authorized by the Chief Probation Officer or his/her designee.
1. Contractor shall submit to the County quarterly invoices for actual expenditures with supporting documents on or before the fifteenth (15) of the month after each quarter end. Payments shall be made within thirty (30) working days of receiving approval from the Chief Probation Officer or his/her designee. Contractor shall submit invoices on the following due dates:
April 15, 2009
July 15, 2009
October 15, 2009
January 15, 2010
April 15, 2010
July 15, 2010
October 15, 2010
January 15, 2011
April 15, 2011
July 15, 2011
2. The maximum amount County shall pay the Contractor shall not exceed SIX HUNDRED NINE THOUSAND EIGHT HUNDRED EIGHTY THREE DOLLARS ($609,883) for the term of the Agreement.
3. Contractor shall submit actual invoice for program expenditures, JPCF Provider Time Study Forms (see Attachment IV) for each program staff, and the quarterly program units of service report to Anessa Farber, Management Analyst, Juvenile Services, 222 Paul Scannell Drive, San Mateo, CA 94402.
4. Payment for services provided is contingent upon the availability of County, State, or Federal funds. In the event the State or the Federal government does not appropriate the necessary funds as part of either or both of their budgets, the County shall not be liable for any payment whatsoever, including but not limited to, payments that are based on County funds. The County may terminate this Agreement for unavailability of Federal, State, or County funds.
5. County may withhold all or part of Contractor's total payment if the Chief Probation Officer or his/her designee reasonably determines that Contractor has not satisfactorily performed the services as described in Exhibit “AI and Attachment I” of this Agreement.
6. County will give thirty (30) days prior written notice to Contractor of County's intent to withhold payment.
7. If County reasonably determines that circumstances warrant immediate action, County may withhold payment immediately, without the thirty (30) day waiting period, upon County's written notice with justification to Contractor.
Exhibit C (revised 5/1/10)
Program Monitoring
Youth and Family Enrichment Services (YFES)
January 1, 2009 through June 30, 2011
1. Contractor will participate in an Evaluation Sub-Committee facilitated by Applied Survey Research (ASR) and San Mateo County Probation to address local and state programming requirements. Relevant intended outcome, objectives and other evaluation measures will be discussed and measured. Contractor will participate fully in all evaluation techniques agreed to by the subcommittee, including but not limited to a logic model, evaluation plan and a variety of collection methods (see attachments I and II for YFES-specific documents). Contractor will submit individual level demographic, service level/dosage and outcome data (see Attachment III—San Mateo County JPCF Evaluation Data List for YFES-specific data elements) semi-annually or as needed by ASR for local and state requirements.
2. Contractor to submit to the County JPCF Monitor, Anessa Farber, 222 Paul Scannell Road, San Mateo, CA 94402 the following documents on a quarterly basis:
April 15, 2009
July 15, 2009
October 15, 2009
January 15, 2010
April 15, 2010
July 15, 2010
October 15, 2010
January 15, 2011
April 15, 2011
July 15, 2011
a) Supporting salary and benefit documentation for each JPCF-funded staff and receipts for all operational costs.
b) Monthly Provider Time Study Forms for each JPCF funded staff (see Attachment IV).
c) Quarterly program units of service report showing the actual delivery of services, broken down by program components as described in Exhibit A1 and Attachment I, and including the following current and year-to-date information:
• Number of unduplicated youth being served
• Number of family members being served
• Number of units of service provided by the “service type” data list as described in Attachment III pg. 3
Direct Service — 1 unit = number of participants at a session
Times number of hours per session
Times number of staff involved in activity
Case Management — 1 unit = 1 hour of case management
d) A quarterly summary of program service high-lights, identified problems, solutions, and goals.
3. County Responsibilities
1. Coordinate with ASR to review and monitor all correspondence and reports submitted by Contractor.
2. Meet with Program Directors and staff as requested.
3. View sites as needed during the term of this Agreement.
4. Assure Probation participation in evaluation subcommittee work.