Exhibit A1 (rev. 4/20/10)
Youth and Family Enrichment Services (YFES)
Scope of Service
July 1, 2009 through June 30, 2010
In consideration of the payments set forth in Exhibit “B1”, Contractor shall provide the following services at the direction of and as assigned by County Behavioral Health and Recovery Services and collaborate and communicate with Probation Department staff and other treatment providers as appropriate.
I. Description of Services to be Performed by the Contractor
Contractor shall provide a minimum of six thousand (2,991) hours of mental health and substance abuse treatment services to individuals, hereinafter referred to as “program participants,” who are committed to or who are being considered for commitment to the Margaret J. Kemp Camp (Camp Kemp), over the course of this Agreement. Program participants may be residing at Camp Kemp, at San Mateo County’s Juvenile Hall, or in the community. Program participants shall be adolescent girls presenting with a current charge or disposition who have multiple risk factors and significant substance abuse, behavior and/or mental health issues.
In consideration of the payments described in Exhibit “B1”, each agency agrees to continue participating in the program, by coordinating and providing the following services for program participants in Camp Kemp (Phase I) and the GIRLS Program (Phases II and III). The Contractor will provide the following:
A. Camp Kemp - Phase I – all services to be provided at Camp Kemp. YFES will provide services for each program participant for approximately six (6) months:
o Individual sessions once per week for up to twenty (20) program participants at a time for a total of up to one thousand forty (1,040) hours per year. Individual sessions shall be for the purpose of increasing girls’ coping skills, emotional well-being, and interpersonal relations. Each individual session shall last one (1) hour.
o Group sessions once per week for up to fifteen (15) program participants at a time for a total of one hundred four (104) hours per year. Group sessions shall be for the purpose of increasing girls’ coping skills and interpersonal relations. Each group shall last two (2) hours.
o Family therapy once per week for six (6) weeks for up to thirty (30) program participants and their families per year for a total of one hundred eighty (180) hours per year. Family therapy shall be for the purpose of increasing family cohesion and coping skills. Each family therapy session shall last one (1) hour.
o Multi-Family Group once every two weeks for all program participants and their families for a total of one hundred four (104) hours per year. Multi-Family Group shall be for the purpose of increasing family cohesion and coping skills. Each group shall last two (2) hours and involve two (2) hours of preparation time.
o Referrals to additional services as needed.
B. GIRLS Program - Phase II and Phase III – services to be provided at 601 Price Street, Redwood City, Camp Kemp and at the homes of the program participants. YFES will work with program participants for up to approximately eighteen (18) months:
o Individual sessions for up to fifty-two (52) program participants. YFES will provide up to fourteen (14) individual sessions per week. Individual sessions are approximately sixty (60) minutes each not to exceed seven hundred twenty eight hours (728).
o Group sessions for up to fifteen (15) program participants per group. Group therapy will be held three (2) times per week. Sessions will last approximately two (2) hours not exceed two hundred fifty hours (250).
o Family therapy for up to ten (7) program participants and their families per week. Family sessions are held at the family’s home and last approximately ninety (90) minutes per session not exceed five hundred eighty five hours (585).
o Referrals to additional services as needed, generally medical and employment related.
o Case Review Meetings once a week by Program Manager assigned to the GIRLS Program. Meetings last approximately two (2) hours.
o Drug Screens will be performed on each girl two (2) times per week, up to One Thousand Five Hundred (1,500) drug screens performed per year.
C. All Phases:
o Court Reviews held once a month will be attended by Program Manager. Court Reviews can last up to three and a half (3.5) hours.
o Multi-disciplinary Meetings held weekly will be attended by Program Manager. Meetings are held at Camp Kemp and last approximately two (2) hours per week.
o YFES staff will be available for consultation with Deputy Probation Officers (DPO) assigned to supervision of the program participants.
o YFES staff will provide feedback to each DPO about each girl who participates in Group Therapy each week after therapy.
Program participants will have successfully completed the YFES and GIRLS Program when they meet the following goals for ninety (90) days in a row:
o Attending school at least 95% of the time with no unexcused absences.
o Participating in at least ten (10) hours of community service per week.
o Maintaining sobriety as evidenced by Drug Screens and self-report.
o Where appropriate, be in compliance with taking medications.
o Be in compliance with all Court Orders.
o Maintain a GPA of 3.0 for the current session at school.
F. County Responsibilities
The Juvenile Division of the Probation Department will assign a Program Liaison under this agreement. The Program Liaison will:
o Review all correspondence and reports submitted by Contractor.
o Meet with Program Directors and staff as requested.
o View sites as needed during the term of this Agreement.
o DPOs will also attend Court Reviews, MDT Meetings, and Transition meetings.
o DPOs will consult with YFES staff as needed.
Exhibit B1( rev. 4/20/10)
Youth and Family Enrichment Services (YFES)
Payments and Rates
July 1, 2009 through June 30, 2010
I. In consideration of the services provided by Contractor in Exhibit “A”, all payments under this Agreement must directly support services specified in this Agreement. County shall pay Contractor based on the following fee schedule;
A. Contractor shall be paid quarterly for actual services provided up to a maximum amount of TWO HUNDRED TWELVE THOUSAND FIVE HUNDRED DOLLARS ($212,500) for the term of the Agreement. Payment shall be made upon receipt of Contractor’s quarterly invoice for actual services delivered and approved by the Chief Probation Officer or his designee within thirty (30) working days. County shall have the right to withhold payment if it determines that the quantity and quality of work performed is unacceptable.
B. Invoices and activity reports are to be submitted electronically to Sharon Jones, Management Analyst, at sjones@co.sanamateo.ca.us for Phase I (Camp Kemp). Signed hard copies of invoices and activity reports should be mailed to San Mateo County Probation Department, Attn: Sharon Jones, Institutions Services, 222 Paul Scannell Drive, San Mateo, CA 94402. Maximum amount not to exceed for Phase I services for the term of the Agreement is $85,000.
C. Invoices and activity reports are to be submitted electronically to Christine McGlynn Program Manager, at cvillanis@co.sanamateo.ca.us for Phase II (GIRLS aftercare). Signed hard copies of invoices and activity reports should be mailed to San Mateo County Probation Department, Attn: Christine McGlynn, Juvenile Services, 222 Paul Scannell Drive, San Mateo, CA 94402. Maximum amount not to exceed for Phase II and III services for the term of the Agreement is $127,500.
D. Invoices and activity reports are to be submitted according to the schedule below:
Service Period |
Invoice Due Date |
Report Content |
July 1, 2009 – September 30, 2009 |
October 15 |
Services delivered |
October 1, 2009 – December 31, 2009 |
January 15 |
Services delivered |
January 1, 2010 – March 31, 2010 |
April 15 |
Services delivered |
April 1, 2010 – June 30, 2010 |
July 5 |
Services delivered |
July 1, 2009 – June 30, 2010 (year total) |
July 31 |
Services delivered and Program outcomes |
E. Payment for services provided is contingent upon the availability of County, State, or Federal funds. In the event the State or the Federal government does not appropriate the necessary funds as part of either or both of their budgets, the County shall not be liable for any payment whatsoever; including but not limited to, payments that are based on County funds.