|
|
|
|
|
|
|
|
COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Sheriff’s Office
|
|
|
|
DATE:
|
August 25, 2010
|
BOARD MEETING DATE:
|
September 14, 2010
|
SPECIAL NOTICE/HEARING:
|
None
|
VOTE REQUIRED:
|
Majority
|
|
|
TO:
|
Honorable Board of Supervisors
|
FROM:
|
Greg Munks, Sheriff
|
SUBJECT:
|
Amendment One to the Agreement with Motorola, Inc. for the Migration to a P25 Compliant/700 MHz Radio System.
|
|
|
RECOMMENDATION:
|
Adopt a Resolution authorizing the President of the Board to execute Amendment No. 1 to the Agreement with Motorola, Inc. for the design, build and integration of a P25/700 MHz Radio System, increasing the amount of the contract by $720,000, from $4,544,906 to $5,264,906.
|
|
|
BACKGROUND:
|
On April 27, 2010, the County and Motorola, Inc. entered into multi-phase Agreement (Resolution No. 070735) for construction of a P25/700 MHz Radio/Public Safety System. The first phase of the project included the purchase and installation of 700 MHz radio equipment at seven sites throughout the County.
The System will allow County trunked radio users enhanced communication capabilities throughout the majority of the County while also allowing direct radio communications between the County’s radio users and our regional public safety/services partners, including: law enforcement, fire, EMS, Public Works, Parks, Probation, disaster recovery and community support agencies, etc.
In addition to enhanced interoperability, this effort allows the County to begin the replacement of the existing radio network that is nearing the end of its useful life. Upon completion of this multi-phase project, County radio users will migrate to a 700 MHz standards-based radio system.
|
|
|
DISCUSSION:
|
The proposed Amendment One to the Agreement with Motorola adds an additional radio site (Rolph Hill) to Phase 1 of the initial scope of work, which includes the build out of a simulcast cell. The Rolph Hill site will be integrated with the County’s existing P25 Master Site and legacy trunked radio system.
During the initial contract development and approval process, there was not ample funding identified to include Rolph Hill into Phase 1. Recently additional funding has been identified and approved by the Urban Area Security Initiative (UASI) grant to add Rolph Hill to Phase 1 of the initial scope of work at no additional cost to the County. The total cost to add the additional site is $560,504. An additional contingency of $159,497 has been included with the increased contract amount since it is expected that more sites will be added, and this contingency is included in the additional funding approved under the UASI grant.
County Counsel has reviewed and approved the Resolution and Amendment as to form.
Approval of this Amendment contributes to the Shared Vision 2025 outcome of a Collaborative Community by enhancing public safety and service communications operations and expanding interoperability with the County’s regional partners throughout the Capitol Bay Region.
|
|
|
PERFORMANCE MEASURES:
|
Measure
|
FY 2009-10 Actual
|
FY 2010-11
Projected
|
Number of incidents responded to by OES Staff
|
53
|
50
|
Percent of Emergency Incidents responded to within one hour
|
100%
|
100%
|
|
|
FISCAL IMPACT:
|
This Amendment to the Agreement with Motorola, Inc. increases the not-to-exceed amount by $720,000, from $4,544,906 to $5,264,906. The actual cost to add the additional site (Rolph Hill) is $560,504. It is anticipated that additional sites and equipment will be added; therefore, an additional contingency of $159,497 has been included. The contract increase, including the contingency, is fully funded through the FY09 UASI grant and has been included in the Sheriff’s Office FY 2010-11 Budget. Accordingly, there is no Net County Cost.
|