RESOLUTION NO. _____________

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION AUTHORIZING THE 1) PRESIDENT OF THE BOARD TO EXECUTE AN AGREEMENT WITH AUTONOMY, INC. TO PROVIDE ECM SOFTWARE, PROFESSIONAL IMPLEMENTATION SERVICES AND SUPPORT FOR THE TERM OF OCTOBER 5, 2010 THROUGH JULY 30, 2011, IN AN AMOUNT NOT TO EXCEED $709,240; 2) COUNTY PURCHASING AGENT TO ISSUE PURCHASING ORDERS FOR THE ONGOING MAINTENANCE AND SUPPORT FOR THIS SYSTEMS TO BE INVOICED SEPARATELY AND NOT SUBJECT TO THE AGREEMENT’S NOT TO EXCEED AMOUNT; AND 3) CHIEF INFORMATION OFFICER OR HIS DESIGNEE TO EXECUTE CONTRACT AMENDMENTS WHICH MODIFY THE COUNTY’S MAXIMUM FISCAL OBLIGATION BY NO MORE THAN $25,000 ( IN AGGREGATE), AND/OR MODIFY THE CONTRACT TERM AND/OR SERVICES SO LONG AS THE MODIFIED TERM OR SERVICES IS/ARE WITHIN THE CURRENT OR REVISED FISCAL PROVISIONS.

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RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

WHEREAS, there has been presented to this Board of Supervisors for its consideration and approval the form of an Agreement whereby Autonomy, Inc. will provide ECM Software, professional implementation services and support for the County’s Information Services Department from October 5, 2010, to July 31, 2011, in an amount not to exceed $709,240; and

WHEREAS, there has been presented to this Board of Supervisors for its consideration and acceptance a request to authorize the County Purchasing Agent to issue purchase orders for ongoing maintenance and support to be invoiced separately and not subject to the Agreement’s not to exceed amount; and

WHEREAS, this Board has been requested to grant signature authority to the Chief Information Officer or his designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate) and/or modify the Contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions; and

WHEREAS, this Board has been presented with a form of the Agreement, said Board has examined and approved same as to both form and content and desires to enter into same;

NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that the President of the Board of Supervisors be and is hereby authorized to execute said contract between Autonomy, Inc. for and on behalf of the County of San Mateo, and the Clerk of the Board shall attest the signature there to.

BE IT FURTHER RESOLVED that the County Purchasing Agent is authorized to issue purchase orders for ongoing maintenance and support not subject to the Agreement’s not to exceed amount.

BE IT FURTHER RESOLVED that signature authority is granted to the Chief Information Officer to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate) and/or modify the Contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

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