Inter-Departmental Correspondence

County Manager’s Office



October 7, 2010


October 19, 2010







Honorable Board of Supervisors


David S. Boesch, County Manager


Memberships and Contributions Explanation of Terms and Organization of the Summary Table



Report explaining terms and organization of the Revised Memberships and Contributions Summary Table.



During the June 2010 budget hearings your Board requested information about the terms used in the Memberships and Contributions table and the method of payment. This memo briefly explains each section of the table, explains the documentation used for types of payments, and includes the updated Memberships and Contributions table.



The Memberships and Contributions budget for FY 2010-11 and 2011-12 includes County memberships and cost shares in the amount of $416,185; contributions in the amount of $240,863; and sponsorships in the amount of $190,367 for a total of $847,415.


A list of County memberships and contributions is shown in the Recommended Budget book. The table contains three sections: 1) County memberships and cost shares; 2) contributions; and 3) sponsorships.


The Memberships section of the table displays payments to organizations where the County becomes a member of another organization. The County pays memberships and cost shares through invoices received from those organizations.


The Contributions section of the table lists money that the County plans to contribute to various organizations to help support the goals of that organization. Contributions are mostly paid using the County’s contributions letter, which lists the goals and activities of the organization and states the County’s right to inspect records to ensure that the organization is using the contribution to support those efforts.


Sponsorships are contributions to programs or events that are sponsored at the request of a Board member. There are five sponsorships in the FY 2010-12 budget: Disaster Preparedness Day, Older Driver Traffic Safety Seminars, and the Seniors on the Move Conference, which are sponsored by Supervisor Adrienne Tissier; the Fatherhood Collaborative, which is sponsored by Supervisor Mark Church (funding for the Fatherhood Collaborative is being moved to the Boards and Commissions budget during the next budget development cycle); and the Middlefield Road Cultural Festival, which is sponsored by Supervisor Rose Jacobs Gibson. Sponsorships are paid through agreements and invoices. The cost of most sponsorships are either fully or partially offset with financial contributions to the County from other organizations.


The FY 2010-12 County Memberships and Contributions table is attached. It includes County memberships and cost shares, contributions, and sponsorships for the next two years. Payments to FishNet4C and the San Mateo County Library Joint Powers Authority have been moved from the Contributions section of the table to the Memberships and Cost Shares section of the table. The payment to SAMCEDA has been moved from the Memberships section of the table to Contributions.


This report back contributes to the Shared Vision 2025 outcome of a Collaborative Community by ensuring that residents are informed and engaged and that issues are approached with fiscal accountability and concern for future impacts.



There is no fiscal impact in accepting this report.