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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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October 7, 2010
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BOARD MEETING DATE:
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October 19, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Amendment to the “On Call” Structural Engineering Consulting Agreement with Crosby Group
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RECOMMENDATION:
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Adopt a Resolution authorizing the President of the Board to execute an amendment to the “On Call” Structural Engineering consulting agreement with Crosby Group, to increase the County’s maximum fiscal obligation by $300,000, for a new total amount not to exceed $600,000, and to extend the agreement term to June 30, 2012.
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BACKGROUND:
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The state’s original seismic safety law, the Alfred E. Alquist Facility Seismic Safety Act of 1973 (Alquist Act), requires hospitals to evaluate their facilities; develop plans to meet seismic standards; and ensure that their buildings are seismically sound by specified deadlines. Amendments to the Alquist Act in 1994 further required California’s general acute care hospitals to submit these evaluations to the California Office of Statewide Health Planning and Development (OHSPD). The evaluations, based on a Structural Performance Category (SPC) rating system, provide an indication to OSHPD of how a building will perform in a strong earthquake.
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On July 8, 2008 your Board adopted Resolution No. 069598, authorizing the President of the Board to execute “On Call” Structural Engineering consulting agreements with Crosby Group, Biggs Cardosa & Associates, KPW Engineers, and Dasse Designs for a total amount not to exceed $300,000 for each agreement.
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DISCUSSION:
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The San Mateo Medical Center 1954/Administration Building (54/Admin Building) has significant deficiencies and has been slated for replacement in the County-wide Facilities Master Plan. However, the schedule for replacement of the building has not been finalized and it will be necessary to occupy the structure for the next several years. Due to its current SPC rating, the Department is required to submit an annual waiver from OSHPD to continue to operate the facility as an acute care hospital. This consultant will provide structural engineering services and coordinate the SPC rating and facility evaluation submission to OSHPD for the 54/Admin Building. It is anticipated that the 54 Admin Building will obtain a higher SPC rating which will obviate the need to submit an annual waiver and allow the building to be used as an acute care hospital until 2030. The cost of this three-month project will exceed the current maximum agreement amount. Therefore it is requested that the total agreement amount be increased by $300,000, for a new total of $600,000 and that the contract term be extended to June 30, 2012
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County Counsel has reviewed and approved the Resolution and Agreement as to form.
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Executing On-Call Structural Engineering Services agreements contributes to Shared Vision 2025 outcome of Collaborative Community by reducing the cost and time required to execute major construction and renovation projects throughout all county facilities.
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FISCAL IMPACT:
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The cost of the project is approximately $150,000 and is included in the Fiscal Year 2010-11 Capital Projects Budget. However, the Department is requesting authorization for an additional $150,000 to pay for “On Call” Structural Engineering consulting services for projects that may be assigned at a later date. At the time the assignment is being made, the consultant must submit a cost estimate for the job. Those projects are included in the Capital Projects budget for Fiscal Year 2010-11.
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