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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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October 7, 2010
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BOARD MEETING DATE:
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October 19, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Job Order General Construction Contract
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RECOMMENDATION:
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Adopt a Resolution:
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1.
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Adopting the Construction Task Catalog, Specifications, and conformance with prevailing wage scale requirements for the County of San Mateo Job Order Contract for General Construction with application throughout the County.
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2.
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Authorizing the publication of a Notice to Contractors twice in a local newspaper; and
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3.
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Authorizing the Director of Public Works to call for sealed bids to be received by Tuesday, November 16, 2010, at 2:30 p.m. in the office of the Clerk of the Board of Supervisors.
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BACKGROUND:
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Public Contract Code section 20128.5 authorizes a Board of Supervisors to award individual annual contracts in amounts not to exceed $4 Million, for repair, remodeling, or other repetitive work to be done according to unit prices. The contracts may not be awarded for any new construction, or for design or contract drawings. The contracts shall be awarded to the lowest responsible bidder and shall be based on plans and specifications for typical work.
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In 2010 your Board adopted Resolutions No. 070964 and 071014, authorizing the execution of the current Job Order Agreements JOC-1001 and 1002 respectively, of which JOC-1001 will soon have its maximum contract value exhausted by current job orders. Regular Job Order Agreements will provide the Department of Public Works the ability to continue performing major maintenance and renovation projects throughout the County in an efficient and cost effective manner. The County’s obligation to issue job orders under any JOC is limited to $50,000 and, based on the contractor’s performance, additional job orders may be issued up to the maximum aggregate $4 Million currently allowed by law.
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DISCUSSION:
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This is the fourth time your Board is being asked to authorize bidding for a JOC. This process has proven to be very successful in expediting the delivery of public works projects. This bid would again call for two separate contracts to be awarded (JOC-1003 and JOC-1004), whereby the low responsible bidder on the one shall be declared ineligible for the other. This will maintain the County’s capacity to process and expedite its capital and deferred maintenance projects workload. Many of the counties in California using the JOC process do so by awarding multiple simultaneous contracts, so as to broaden the prerogatives of project management staff.
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County Counsel has reviewed and approved the Resolution as to form.
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Approval of this action contributes to the Shared Vision 2025 outcome of Collaborative Community by reducing the cost and time required to execute major maintenance and renovation projects throughout all county facilities.
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Performance Measure(s):
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Measure
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FY 2009-10
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FY 2010-11 Current/Projected
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Number of Capital and FCIS projects completed since the inception of Job Order Contracting in San Mateo County by Public Works.
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7
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18/32
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FISCAL IMPACT:
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The Job Order Construction Contract is a requirements contract. Specific job orders issued under the terms of this agreement will be funded through allocations made by work authorizations established for each job order. The various individual job orders will be funded through grants, bonds, departmental sources, and general funds.
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Therefore, there is no specific budget associated with the anticipated Job Order Contracts. In no case will the individual aggregate contract exceed $4,000,000, nor be less than $50,000 each.
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