13. |
Retention of Records, Right to Monitor and Audit | |
(a) CONTRACTOR shall maintain all required records for three (3) years after the COUNTY makes final payment and all other pending matters are closed, and shall be subject to the examination and/or audit of the County, a Federal grantor agency, and the State of California. (b) Reporting and Record Keeping: CONTRACTOR shall comply with all program and fiscal reporting requirements set forth by appropriate Federal, State and local agencies, and as required by the COUNTY. (c) CONTRACTOR agrees to provide to COUNTY, to any Federal or State department having monitoring or review authority, to COUNTY's authorized representatives, and/or their appropriate audit agencies upon reasonable notice, access to and the right to examine all records and documents necessary to determine compliance with relevant Federal, State, and local statutes, rules and regulations, and this Agreement, and to evaluate the quality, appropriateness and timeliness of services performed. | ||
14. |
Merger Clause | |
This Agreement, including the Exhibits attached hereto and incorporated herein by reference, constitutes the sole Agreement of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date. In the event that any term, condition, provision, requirement or specification set forth in this body of the agreement conflicts with or is inconsistent with any term, condition, provision, requirement or specification in any exhibit and/or attachment to this agreement, the provisions of this body of the agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing and signed by the parties. | ||
15. |
Controlling Law and Venue | |
The validity of this Agreement and of its terms or provisions, as well as the rights and duties of the parties hereunder, the interpretation, and performance of this Agreement shall be governed by the laws of the State of California. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or the United States District Court for the Northern District of California. | ||
16. |
Notices | |
Any notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when both (1) transmitted via facsimile to the telephone number listed below and (2) either deposited in the United Sates mail, postage prepaid, or when deposited for overnight delivery with an established overnight courier that provides a tracking number showing confirmation of receipt for transmittal, charges prepaid, addressed to: In the case of County, to: Deborah Torres, Director of Children and Family Services 400 Harbor Boulevard, Bldg. B Belmont, CA 94002 650-802-3390 In the case of Contractor, to: Jan Christensen, Superintendent 750 Bradford Street Redwood City, CA 94063 650-423-2204 | ||
In the event that the facsimile transmission is not possible, notice shall be given both by United States mail and an overnight courier as outlined above. | ||
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands. | ||
COUNTY OF SAN MATEO | ||
By: | ||
Richard S. Gordon President, Board of Supervisors | ||
Date: | ||
ATTEST: | ||
By: | ||
Clerk of Said Board | ||
Redwood City School District | ||
Contractor’s Signature | ||
Date: | ||
Long Form Agreement/Non Business Associate v 8/19/08 |
Exhibit “A”
In consideration of the payments set forth in Exhibit “B”, Contractor shall provide the following services:
Contractor will provide oversight, coordination and the delivery of the following services:
A. Provide access to the following comprehensive services:
1. Information and referral assistance.
2. Case management services.
B. Provide the following promotion, prevention, and early intervention services which support positive parenting:
1. Participation in the Extended Day Learning Program, an after school hours care program offered to students in Kindergarten through 8th grade.
2. Participation in the Primary Intervention Program (PIP), an early prevention mental health program offered to students in Kindergarten through 3rd grade.
3. Participation in Children’s Place Program, a ten week psycho-educational program for children with chemically dependent families.
4. Counseling services inclusive of crisis intervention, group counseling and individual counseling.
5. Participation in the Nurturing Parenting Program, an evidenced-based psycho-educational parenting program.
6. Participation in parenting education.
C. Provide the following supplemental services to the Community:
1. Information through outreach activities.
2. Assistance with enrollment/re-enrollment in health insurance programs.
3. Participation through drop-in assistance services when families drop-in for information and/or support.
4. Financial assistance for families and children in need through Family Assistance Funds.
5. Participation in Food Distribution Program for families in need.
These services will be provided at the following schools which are located primarily at the Family Resource Centers: Fair Oaks Elementary School, Hoover Elementary School, Taft Elementary School, John F. Kennedy Middle School as well as Garfield Elementary School.
In addition to providing the aforementioned services, Contractor will also:
• Attend all monthly Children Collaborative Action Team (CCAT) meetings during the contract period.
• Provide an annual presentation pertaining to the respective services provided under this contract at a CCAT meeting to be determined by the Contractor and the CCAT Chair.
• Participate in a Peer Review process to be determined by the Human Services Agency Manager.
Contractor agrees to the following outcomes:
A. Outcomes related to provision of access to comprehensive services:
1. Outreach and information activities will be provided to 1500 families/students of which at least 50% are enrolled families/students at the host schools.
2. 150 families will be recruited for programs/services due to common referrals.
3. 100 families/students will receive case management services.
a.) 75 % of the 100 families/students that are provided with case management services will report improvement of their family functioning and child rearing competency as reported through a survey administered by the Contractor in FY 2010-11, 76% in 2011-12, and 77% in FY 2012-13.
B. Outcomes related to provision of promotion, prevention, and early intervention services:
1. 1000 students will attend extended day learning opportunities in schools.
2. 100 students will participate in the Primary Intervention Program (PIP).
3. 60 students will participate in the Children’s Place Program.
4. 150 students will receive counseling through crisis intervention, group counseling
or individual counseling.
5. 50 parents will participate in the Nurturing Parenting Program.
6. 500 parents will participate in parent education opportunities inclusive of wellness, academic support, safety, leadership, as well as child and youth development.
C. Outcomes related to provision of supplemental services to the community:
1. 1500 families will receive information through outreach activities.
2. 100 families will be enrolled or re-enrolled in health insurance programs.
3. 1500 families will be served through drop-in services.
4. 250 families will be assisted by the Family Assistance Funds.
5. 2000 families will participate in the Food Distribution Program.
Contractor will be responsible for submitting quarterly activity reports and brief mid-year and year end narrative reports utilizing the format provided by the Human Services Agency. Quarterly activity reports and brief narratives will show the program’s performance and outcomes. Reports will be submitted to:
San Mateo County Human Services Agency
Becky Arredondo, Human Services Manager
Children & Family Services Division
2500 Middlefield Road
Redwood City, CA 94063
Quarterly reports are due on:
FY 2010-11:
October 15, 2010
January 31, 2011
April 15, 2011
July 31, 2011
FY 2011-12:
October 15, 2011
January 31, 2012
April 15, 2012
July 31, 2012
FY 2012-13:
October 15, 2012
January 31, 2013
April 15, 2013
July 31, 2013
The mid-year report is due on January 31, 2011 and year end report is due on July 31, 2011.The year-end report will include the Office of Child Abuse Prevention Client Data [inclusive of the following client demographic information: number of clients that are served (children, children with disabilities, parents/caregivers, parents/caregivers with disabilities, families) and clients ethnicity (Caucasian: non-Hispanic, Hispanic, Black, Asian, Filipino, Multiracial, and other ethnicity)], and an annual budget showing plan and actual program costs.
Exhibit “B”
In consideration of the services provided by Contractor in Exhibit “A”, County shall pay Contractor quarterly based on the following fee schedule upon receipt and approval of the invoices by the Director of Human Services Agency or her designee:
FY 2010-11 Payment Schedule:
Personnel: Operating Expenses: Total:
October 1, 2010 $18,300 October 1, 2010 $450 $18,750
January 1, 2011 $18,300 January 1, 2011 $450 $18,750
April 1, 2011 $18,300 April, 1, 2011 $450 $18,750
July 1, 2011 $18,300 July 1, 2011 $450 $18,750
Total: $75,000
FY 2011-12 Payment Schedule:
Personnel: Operating Expenses: Total:
October 1, 2011 $18,300 October 1, 2011 $450 $18,750
January 1, 2012 $18,300 January 1, 2012 $450 $18,750
April 1, 2012 $18,300 April, 1, 2012 $450 $18,750
July 1, 2012 $18,300 July 1, 2012 $450 $18,750
Total: $75,000
FY 2012-13 Payment Schedule:
Personnel: Operating Expenses: Total:
October 1, 2012 $18,300 October 1, 2012 $450 $18,750
January 1, 2013 $18,300 January 1, 2013 $450 $18,750
April 1, 2013 $18,300 April, 1, 2013 $450 $18,750
July 1, 2013 $18,300 July 1, 2013 $450 $18,750
Total: $75,000
In no event shall the Contract amount exceed $225,000