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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Sheriff’s Office
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DATE:
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November 17, 2010
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BOARD MEETING DATE:
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November 30, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Greg Munks, Sheriff
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SUBJECT:
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Amendment One to the Agreement with the Belmont-San Carlos Fire Department for Countywide Hazmat services.
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RECOMMENDATION:
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Adopt a Resolution authorizing the President of the Board to execute Amendment One to the Agreement with the Belmont-San Carlos Fire Department for the provision of Countywide Hazardous Materials (Hazmat) Emergency Response Services, increasing the amount not to exceed by $500,236, from $1,430,383 to $1,930,619, and extending the term one year to June 30, 2011.
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BACKGROUND:
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The Hazardous Materials (Hazmat) Emergency Response Team was formed in 1985 through a Joint Powers Authority and is a multi-agency response team which services all 21 cities and unincorporated areas of the County.
Trained firefighters on the Hazmat Team work in coordination with an on-call team of Hazardous Materials Specialists from County Environmental Health, who provide scientific analysis, determination of the hazardous material, and appropriate safety and mitigation measures. Contract management responsibilities are centralized through the Sheriff’s Office of Emergency Services (OES) to ensure ongoing two-way communication and prompt resolution of any emergent issues.
On August 7, 2007, the County entered into an Agreement with Belmont-San Carlos Fire Department for Countywide Hazmat emergency response services, for an amount not to exceed $1,430,383, and a term commencing July 1, 2007 to June 30, 2010.
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DISCUSSION:
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In April, the City of San Carlos gave notice to the Belmont Fire Protection District of their intent to dissolve the Fire Joint Powers Agreement (JPA) effective October 12, 2011. The City is currently seeking proposals from capable agencies to provide a full array of fire, emergency medical, and other emergency and non-emergency services. In the meantime, the Belmont-San Carlos Fire Department will continue to provide services to the communities and residents in which they serve.
Amendment One to the Agreement with the Belmont-San Carlos Fire Department continues to ensure the highest level and stability of Hazmat services to the County through June 30, 2011.
The Amendment maintains the elements of the Agreement which includes the Belmont-San Carlos Fire Department in the annual Emergency Services Council annual budget approval process; ensures high-level of participation in OES activities and Council Meetings by the Fire Chief; maintains Countywide responsibilities of the assigned Hazmat Battalion Chief position; and maintains guidelines and parameters for Hazmat budget components.
Amendment One has been approved by the Countywide Emergency Services Council and the Belmont-San Carlos Fire Department Joint Powers Board.
County Counsel has reviewed and approved the Resolution and Amendment as to form.
Approval of this Amendment contributes to the Shared Vision 2025 outcome of a Healthy Community by ensuring safe neighborhoods and achieving seamless services within the County.
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PERFORMANCE MEASURES:
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Measures
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FY 2009-10
Actual
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FY 2010-11
Projected
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Total Hazmat calls for service
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35
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35
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Percent of emergency incidents responded to within one hour
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100%
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100%
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FISCAL IMPACT:
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Amendment One increases the not to exceed amount by $500,236, from $1,430,383 to $1,930,619, and extends the term one year to June 30, 2011. Costs for Countywide emergency services, including hazardous materials response, are shared by the cities and the County under a cost-sharing formula outlined in the Joint Powers Agreement. The Net County Cost is $262,027.50 and has been included in the FY 2010-11 Sheriff’s Office budget.
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