COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Sheriff’s Office

DATE:

September 23, 2010

BOARD MEETING DATE:

November 30, 2010

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

4/5^th vote

TO:

Honorable Board of Supervisors

FROM:

Sheriff Greg Munks, Office of Emergency Services- San Mateo County Area Coordinator

SUBJECT:

Acceptance of FY 2010 Cops Technology Program Grant

RECOMMENDATION:

Adopt a Resolution authorizing the:

A.

Board of Supervisors to accept $300,000 in funding from the Department of Justice Cops Technology Program Grant for the purchase of a Type I Command Vehicle; and

B.

Sheriff or Sheriff’s designee to execute amendments and minor modifications to this award not to exceed an aggregate of $25,000 and/or modify the award term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions; and

C.

Approve an Appropriation Transfer Request (ATR) in the amount of $300,000 from Unanticipated Revenue to fixed asset account for the expenditure of the grant (4/5ths vote required)

BACKGROUND:

The Department of Justice has awarded the Sheriff’s Office $300,000 towards the purchase of a Type 1 Command Vehicle that will be used throughout the County and region to manage critical operations, enhance communication capabilities, and serve as a temporary emergency operations center for the county.

DISCUSSION:

Presently, there is not a full-sized command vehicle with up to date technology in the County. Because the County encompasses 20 incorporated cities, several dozen special districts including fire and public utilities districts, and the San Francisco International Airport, there is a need for multi- agency coordination on any significant incident. First responders from the various emergency service disciplines still communicate on different radio spectrums and do not have the capability of cross communication, or interoperability without the assistance of special equipment. This capability can be provided through a radio system built into a mobile command center. Representatives from the various command entities can meet and develop common incident objectives and strategies while keeping appraised of the incident situation status on a “real time” basis. This vehicle will provide a secure meeting area that also allows the unified command staff to have up to the moment information about the incident. This vehicle can also be used for search and rescue incidents, and community events such as the Half Moon Bay Pumpkin Festival and Mavericks. Through the RFP process a vendor will be selected to build a custom command vehicle that will meet the critical incident response and disaster management needs of the region. Inspections will be conducted throughout the building process. A final inspection will be conducted prior to acceptance of the vehicle. The entire amount of $300,000 will be dedicated to this purchase

County Counsel has reviewed and approved the Resolution as to form.

This grant funding aligns with the Shared Vision 2025 outcome of a Collaborative Community by bringing together law enforcement and fire agencies, Public Health, Emergency Medical Services, Public Safety Communications and other vital functions in the County during a disaster or incident through the use of mutual aid.

Performance Measures:

Measures

FY 2009-10
Actual

FY 2010-11
Projected

Number of incidents responded to by OES Staff

26

50

Percent of emergency incidents responded to within one hour

100%

100%

FISCAL IMPACT:

The FY 2010 Cops Technology Program Grant funding is for the amount of $300,000, for the period commencing December 16, 2009 to December 15, 2012. This grant does not require any matching County funds. There is no Net County Cost.