RESOLUTION NO.

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION WAIVING THE REQUEST FOR PROPOSALS (RFP) PROCESS
AND AUTHORIZING THE PURCHASING AGENT TO PURCHASE A
FUSION CENTER APPLICATION SUITE FROM DIGITAL SANDBOX
IN THE AMOUNT OF $239,000

RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that:

WHEREAS, since 1997, the Northern California High Intensity Drug Trafficking Area (NCHIDTA) has administered and continues to administer federal and state funding to implement a variety of public safety initiatives focusing on narcotics eradication; and

WHEREAS, since 2004, the Northern California Regional Terrorism Threat Assessment Center (NCRTTAC) through the NCHIDTA has administered and continues to administer federal and state funding to implement a variety of public safety initiatives focusing on anti-terrorism; and

WHEREAS, NCHIDTA and NCRTTAC are managed by the NCHIDTA Executive Board which has designated the San Mateo County Sheriff’s Office to serve as fiduciary and fiscal agent for the NCHIDTA; and

WHEREAS, since 2009 the NCHIDTA and NCRTTAC’s Fusion Center began doing business as the Northern California Regional Intelligence Center (NCRIC) in order to provide a clear description and single identity for the “All Crimes” Fusion Center; and

WHEREAS, the County of San Mateo has previously received federal Department of Homeland Security grant funds through the Bay Area Urban Area Security Initiative (UASI) Program for which the City and County of San Francisco serves as the lead agency and contracts with the recipient agencies for the distribution of funds; and

WHEREAS, the San Francisco Department of Emergency Management (SFDEM) has been designated to serve as the local administrator for the Fiscal Year 2008 UASI grant award; and

WHEREAS, on June 16, 2009, the County of San Mateo entered into an Agreement (Resolution No. 070216) with the City and County of San Francisco to receive a portion of the grant award, in the amount of $2,253,456 which was designated to fund the NCRIC projects; and

WHEREAS, on May 25, 2010, the County of San Mateo executed the First Amendment to the Fiscal Year 2008 UASI grant award (Resolution No. 070796) to increase the distribution of grant funds by $20,301 from $2,253,456 to $2,273,757; and

WHEREAS, a portion of awarded funding from the Fiscal Year 2008 UASI grant award has been allocated towards the purchase of a Fusion Center Application Suite; and

WHEREAS, on May 14, 2009, the California Emergency Management Agency approved the Bay Area UASI’s sole source request for the purchase of the Digital Sandbox Risk Analysis Center (RAC); and

WHEREAS, for the past year, the NCRIC, in collaboration with the Bay Area UASI and the region’s county and city agencies, has populated Digital Sandbox RAC software suite with thousands of data points related to the region’s risk; and

WHEREAS, Digital Sandbox has proprietary and protected algorithms used in the process and holds three US patents for methods and tools used in Risk Management; and

WHEREAS, waiving the Request for Proposals (RFP) process is being requested as no other vendor will be able to replicate the current RAC system without violating US Patent Law; and

NOW THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that the
Board of Supervisors waives the Request for Proposals process and authorizes the Purchasing Agent to purchase a Fusion Center Application Suite for the Northern California Regional Intelligence Center from Digital Sandbox in the amount of $239,000.

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