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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Housing
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DATE:
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December 2, 2010
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BOARD MEETING DATE:
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December 14, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Duane Bay, Director, Department of Housing
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SUBJECT:
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Agreement with Shelter Network
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RECOMMENDATION:
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Adopt a Resolution authorizing the:
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1. President of the Board to execute an Agreement with Shelter Network in the amount of $149,602 for the provision of short and mid-term housing for homeless families for the term of July 1, 2010 through June 30, 2011; and
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2. Director of the Department of Housing or the Director’s designee to execute contract amendments modifying the County’s maximum fiscal obligation by no more than $25,000 (in aggregate,) and/or modifying the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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BACKGROUND:
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In April 2010 the Board approved the FY 2010/2011 Action Plan activities for federal funding under the Community Development Block Grant (CDBG), Home Investment Partnerships Act (HOME), and Emergency Shelter Grant (ESG) programs. The Action Plan included CDBG and ESG funding of $149,602 for Shelter Network’s shelter operating expenses.
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DISCUSSION:
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Shelter Network is requesting CDBG and ESG funds for five facility based programs, which provide short-term shelter (1-60 days) and mid-term transitional housing (2-6 months) for homeless families and single adults from all parts of San Mateo County. Together these programs provide 376 shelter beds each night. The goal is to serve 1,785 individuals annually.
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The delay for start of contract period was primarily due to the process for revising and updating Department of Housing’s contract boilerplate language in response to a Housing and Urban Development (HUD) audit of the County’s CDBG process.
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The term of this agreement is July 1, 2010 through June 30, 2011. The Resolution and Agreement have been reviewed and approved by County Counsel and Risk Management has reviewed and approved the contractor’s insurance.
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The contractor has assured compliance with the County’s Contractor Employee Jury service ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.
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Approval of this Agreement contributes to the Shared Vision 2025 outcome of a Livable Community by addressing health and safety hazards including, but not limited to, improving handicap accessibility, addressing housing code deficiencies and rehabilitating existing housing stock in San Mateo County.
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Performance Measure(s):
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Measure
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FY 2009-10
Actual
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FY 2010-11
Projected
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Individuals served by shelter and transitional housing programs
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1139
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1785
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FISCAL IMPACT:
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The total County obligation under this Agreement is $149,602, which is funded by CDBG and ESG grant. This contract amount is included in the Department of Housing Budget for FY 2010-11. There is no Net County Cost.
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