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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
Department of Public Works
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DATE:
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November 24, 2010
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BOARD MEETING DATE:
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December 7, 2010
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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4/5ths
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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Agreement with the Hiller Aviation Museum to Conduct a 75th Anniversary Event for the Douglas DC-3 at the San Carlos Airport
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RECOMMENDATION:
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Adopt a Resolution authorizing the President of the Board to execute an Agreement with the Hiller Aviation Museum which allows Hiller to conduct a special revenue generating event celebrating the 75th Anniversary of the Douglas DC-3 transport on Friday, December 17, 2010, and Saturday, December 18, 2010, at the San Carlos Airport.
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BACKGROUND:
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The Board has authorized similar agreements with the Hiller Aviation Museum (Hiller) to conduct special events at the San Carlos Airport (Airport) that are outside the scope of its regular lease and operating agreement with the County. The two-day 75th Anniversary Event (Event) is proposed as a tribute to the historic DC-3 aircraft and its importance to the civilian airline industry and military. Up to five DC-3 aircraft are expected to fly-in and be on display. The list of activities for the Event is included as Attachment “A”.
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DISCUSSION:
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Section 25536 of the Government Code provides that a board of supervisors, by 4/5ths vote, may enter into concession agreements to allow activities on County airport property. We are recommending that your Board approve the Event.
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The proposed agreement requires Hiller to:
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provide sufficient staffing to coordinate parking, security and the general policing of the Airport area to be used; and
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provide insurance coverage for the Event that meets the requirements of the County Risk Manager; and
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comply with County policy for the use of disposable food service ware during the Event.
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The Airport will remain open for normal aircraft operations at all times during the Event. Hiller has agreed to ensure that the community is aware of the Event through announcements in local papers and the Redwood Shores Homeowners’ Association newsletter, and staff has notified all hangar and tiedown tenants affected by the proposed Event as well as the Airport’s Fixed Based Operators and the FAA.
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We have agreed to grant a one-time waiver to the Airport’s 12,500-pound aircraft weight limit for the specified DC-3 aircraft if your Board approves the proposed Resolution, as the aircraft weigh approximately 20,000 pounds. This waiver is conditioned on Hiller placing steel plates under the wheels of the DC-3 aircraft while they are parked. The steel plates are intended to distribute the weight of the aircraft and protect the airport pavement surfaces from damage.
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Hiller has complied with the insurance requirements set forth in the Agreement, which have been reviewed and approved by Risk Management.
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County Counsel has reviewed and approved the Resolution and Agreement as to form.
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Authorizing the execution of the proposed Agreement contributes to the Shared Vision 2025 outcome of a Prosperous Community by providing an educational opportunity for the general public and a funding opportunity for Hiller.
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FISCAL IMPACT:
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Hiller will reimburse the Airport Fund for Airport staffing and overtime costs associated with the coordination and administration of the Event and the Airport will receive $1.02 per ticket and two percent (2%) of the Hiller’s gross proceeds for the Event based on the standard requirements of Hiller’s existing operating agreement with the County.
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There is no impact to the General Fund.
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Enclosure:
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Attachment “A”, List of Event Activities
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