17. |
Notices |
Any notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when both (1) transmitted via facsimile to the telephone number listed below and (2) either deposited in the United State mail, postage prepaid, or when deposited for overnight delivery with an established overnight courier that provides a tracking number showing confirmation of receipt, for transmittal, charges prepaid, addressed to: In the case of County, to: In the case of Contractor, to: In the event that the facsimile transmission is not possible, notice shall be given both by United States mail and an overnight courier as outlined above. |
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands. | |
COUNTY OF SAN MATEO | |
By: | |
President, Board of Supervisors | |
Date: | |
ATTEST: | |
By: | |
Clerk of Said Board | |
INFERMED, LTD. | |
Contractor’s Signature | |
Date: | |
Long Form Agreement/Business Associate v 8/19/08 |
Exhibit “A” | ||
In consideration of the payments set forth in Exhibit “B”, Contractor shall provide the following services: | ||
A. |
Integration work to permit data interchange with the eClinicalWorks (“eCW”) Ambulatory Electronic Medical Record System. | |
B. |
Implementation/evaluation of Arezzo integrated with eCW as platform for the Smart Referral System (SRS). | |
C. |
Installation of the Arezzo on San Mateo Medical Center’s (SMMC) server. Installation to one or two client personal computers as well as providing complete installation documentation material for SMMC to be able to do client installs. | |
D. |
Training of SMMC staff on the use of the Arezzo, as well as training material provided for the use of Arezzo and the Administrative role. | |
E. |
Provide Arezzo Software (see Exhibit “F” for license agreement details) for the SRS to include the following: | |
1. |
Composer for creating and testing SRS guidelines; and | |
2. |
Performer for executing the SRS guidelines and for the full integration of Arezzo and eCW. | |
F. |
Provide technical support to enable installation of the SRS including Arezzo Performer on an appropriate server. | |
G. |
Provide support for integration of the Arezzo inference engine with eCW. | |
H. |
Provide sufficient training to ensure that appropriate staff will be able to create SRS guideline forms within Arezzo. | |
I. |
Provide SMMC with updates, including new features of Arezzo software, at no charge beyond the fees specifically set forth in Exhibit B, throughout the term of this Agreement. | |
J. |
Provide telephone support during normal SMMC business hours to answer questions and perform bug fixes at no charge beyond the fees specifically set forth in Exhibit B. SMCC will channel support through trained SMCC staff. | |
K. |
Upon completion of project (implementation and first productive use), Infermed and SMMC shall certify, in writing, that the SRS has been successfully tested against a validation plan to be agreed, by SMMC and Infermed and the functionality agreed in the plan has been met for Go-Live. |
Exhibit “B” | |||
In consideration of the services provided by Contractor in Exhibit “A”, County shall pay Contractor based on the following fee schedule: | |||
A. |
Development for Smart Referral System |
$41,580 Fixed Fee | |
1. |
48% ($20,000) paid via San Mateo County Check No. 01925188 | ||
2. |
52% ($21,580) upon Implementation/First Productive Use | ||
B. |
Training (5) |
$ 5,000 Fixed Fee | |
1. |
Payable in full upon completion of training | ||
C. |
Travel Expense |
Not to exceed $3,400 as Incurred Fee | |
Travel expenses are based on two (2) trips to SMMC during implementation, five (5) on-site days (training to be carried out on one of these or spread across the two trips), plus one trip per year during the first three years (3 trips), each of two on-site days. All travel and related expenses will be at a rates ordinarily incurred by County staff when traveling on County business. Should additional trips or on-site days be requested that result in travel and expenses exceeding $3,400, such travel and expenses associated with it must be approved in a written Amendment to this Agreement. | |||
D. |
Arezzo Software License (see Exhibit “F”) |
$40,000 Annual Fee | |
1. |
Payable commencing upon delivery of SRS. | ||
E. |
Additional Services (work-orders) Rate |
$ 1,200 Per Day | |
Additional services (work-orders) are defined as any services performed onsite or remotely that fall outside of the five contracted onsite days and/or services that fall outside of the defined support agreement. Additional services (work-orders) would be inclusive of, but not limited to, additional training, implementation, or consultancy. Any additional services (work-orders) must be approved in writing in advance by the County. Under no circumstances will payment be made for additional services without prior written authorization from the County. | |||
F. |
Annual Arezzo software license fee pricing during the initial term (3 years) includes an unlimited number of referrals, the ability to create an unlimited number of SRS guideline forms for use by SMC during the initial term, annual upgrades, version upgrade and enhancement if available, bug fixes and unlimited telephone support. Support is not intended to include consultancy in developing guidelines. The SRS functionality will be included in future version of Arezzo at no additional cost to SMMC. | ||
G. |
If, prior to the end of the initial term, SMMC and InferMed agree to extend this Agreement through a written contract amendment, the annual license fee to SMMC during any extended term will not exceed the license fee in this agreement plus a percentage increase equal to the increase in the annual US Consumer price Index (CPI), not to exceed 3% per year. | ||
H. |
The term of this Agreement is October 1, 2010 through September 30, 2013. Total Payments for services performed and expenses incurred under this Agreement will not exceed ONE HUNDRED SIXTY NINE THOUSAND, NINE HUNDRED EIGHTY DOLLARS ($169,980), including all reasonable travel expenses. All valid invoices will be approved by the SMMC Chief Medical Officer and paid within 45 days of receipt of invoice. |
| |
Exhibit “C” | |
Statement of Work | |
Prior to commencing work under this Agreement, both parties shall approve in writing a mutually agreed upon project plan which shall include a project schedule for the tasks described in this Statement of Work (SOW). The project plan shall be kept current throughout the project and any changes approved in writing by both parties. | |
A, |
Installation/Setup of Test Server for Arezzo Web Service |
Ensure SMMC test server is available for access to Arezzo Web Service, either locally or remotely. This may involve an installation or update to an existing server. Login credentials will also need to be setup. Timetable: 5 days | |
B. |
Knowledge Transfer (eClinicalWorks/Arezzo Web Service API) |
Review of current application and transfer of knowledge about the working of each system. This will involve creation of example scripts and scenarios. This is the preparation work required prior to any project specific development work occurring. Timetable: 6 days | |
C. |
Scoping |
Detailed scoping of project work is required. Specification of form work and development as well as any additional development needed for integration will be finalized in this phase. Timetable: 6 days | |
D. |
Form Development and Data Transfer |
Form/tool/engine development within the eClinicalWorks product creation of any forms required to access data from the Arezzo Web Service. This will also include the design of the forms to mimic current forms found in the eClinicalWorks application as well as the transfer of data to and from the eClinicalWorks forms and the Arezzo Web Service. Timetable: 20 days | |
E. |
Data Storage/Audit Trail |
The Arrezo application stores data required for processing a referral. Removal of this data as required following the completion of the referral requires InferMed to develop new functionality. More detail around this requirement must be provided however, based on what is now known, an estimate of work required is provided here. Should additional work be required an Amendment to this Agreement will be required. Timetable: 10 days | |
F. |
Testing |
This will involve any testing carried out to ensure systems are properly configured and services are running properly. Timetable: 6 days | |
G. |
Support and Bug Fixing |
Support and bug fixing after and during deployment of system. Timetable: 10 days | |
Should SMMC request changes or additional services outside the scope of this SOW those services must be approved through an Amendment to this Agreement. | |